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April 13, 2010 Regular Monthly Board Meeting Minutes
Town of Germantown
N7560 17th Avenue, New Lisbon, WI 53950
Regular Town Board Meeting Minutes
April 13 , 2010
7:00p.m.—7:35p.m.
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Town Officials Present: Chairman: William Jax, Supervisors: Rosetta
Boyle, Michael Poe—(arrived at 7:23p.m.) and Dave Specht.
Town Official Absent: Supervisor: Steve Gillespie.
Others Present: Clerk/Treasurer: Betty Manson, Assistant
Clerk/Treasurer: Marion Uphoff, Zoning Administrator: William Bruce,
Town Worker: Dick Martin, Town Officer: Tony Green, and
approximately 8 guests.
CALL MEETING TO ORDER: Chairman Jax called the regular monthly board
meeting to order at 7:00p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 4 locations within the Town and this agenda
was published in “The Messenger” on April 8, 2010.
APPROVE AGENDA IN ANY ORDER: Motion was made by Boyle to approve the
agenda as presented, 2nd by Specht. Motion Carried.
MINUTES: Motion was made by Specht to approve the minutes of the
regular monthly board meeting held on March 9, 2010, and a special
board meeting held on March 18, 2010, 2nd by Boyle. Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT—BUCKHORN ACRES PROPERTY
OWNER’S, INC/MORRO’S MILE INC. REPORT: Manson read the following
monthly financial statement:
Balances in Accts 03/31/2010 as per Bank Statements
03/01/2010-Balance on Hand-$459,252.61
Checking-$36,972.34
03-01---02-31-Deposits-$4,853.78 Money
Market-$42,358.63
03-01---02-31-Disbursements-$121,513.96 Impact
Fees-$193,695.91
03/31/2010-Balance on Hand-$342,592.43 CD
#2-$41,361.59
LGIP-$681.20
Business-$27,522.76
Total-$342,592.43
Outstanding checks—totaling $29,015.52
Manson stated that Poe had reviewed and reconciled with the bank
statements and is in agreement with Clerk/Treasurer on 04/08/2010, she
also stated that Poe verified the endorsements of the cancel checks,
and all were correct. Motion was made by Boyle to approve the
treasurers and reconciliation reports as presented, 2nd by Specht.
Motion Carried. Manson read Buckhorn Acres Property Owner, Inc and
Morro’s Mile Inc. monthly financial reports for the month of March
2010. Manson stated that Poe had also reviewed and reconciled with
their bank statements and was also in agreement with Clerk/Treasurer
on 04/08/2010. Motion was made by Specht to approve the Buckhorn
Acres Property Owner, Inc and Morro’s Mile Inc. monthly financial
reports for the month of March 2010 as presented, 2nd by Boyle.
Motion Carried.
OPERATOR’S LICENSE: KATHY A BYE—BUCKHORN CAFÉ; JENNELLE R LANG—SOUTH
SHORE: Manson stated that Officer Green has approved the background
checks for Kathy A Bye and Jennelle R Lang and recommends approval.
Motion was made by Specht to approve the operator’s licenses for Kathy
A Bye—Buckhorn Café and Jennelle R Lang—South Shore, 2nd by Jax.
Motion Carried.
MVP UPDATE: Specht stated that he had attended a meeting with MVP and
it is his recommendation that the Town of Germantown not be involved
with the grant writing. He recommends that the Village of Necedah
write the grant.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: Green reported that he has updated the office
calendar with his schedule. He would like to be on a 6-day rotation
starting Memorial Day through Labor Day. He would also like the
township to be involved with the “Neighborhood Watch” program and
update the signs.
EMERGENCY MANAGEMENT REPORT: Bruce reported that the Town has
received the radio grant in the amount of $2,117.12.
WILDFIRE PROTECTION PLAN: Bruce stated that the State has accepted the
wildfire protection plan that the town adopted.
PARK REPORT: Boyle reported that Town Worker: Dick Martin will be
removing stumps and placing gravel in the parking lot expansion area.
GRANT APPLICATION APPROVAL FOR BRENDLE PARK: Boyle stated that she
has been working on the grant application for Brendle Park, but needs
board approval to proceed. Boyle also stated the grant will be for
improving the walking path, so that it can also be used in the winter
time for snow-shoeing and cross-country skiing. Motion was made by
Specht to proceed with the grant application for Brendle Park, 2nd by
Jax. Motion Carried.
RESOLUTION#2010-03 OUTDOOR RECREATION AIDS: Motion was made by Specht
to adopt Resolution #2010-03 Outdoor Recreation Aids, 2nd by Boyle.
Roll Call Vote was taken by Manson; Specht—Aye, Boyle—Aye, and
Jax—Aye. Motion Carried.
ROADS REPORT:
ROAD TOUR DATE: Saturday, April 17, 2010 10:30a.m. (time
approximate—to follow annual meeting) was set for the road tour date.
DISCUSSION ON ENFORCING “NO PARKING” VIOLATORS: Jax stated that there
is a parking problem on 15th and that an ordinance in needed to
enforce. Motion was made by Specht to instruct Attorney Curran to draw
up an ordinance for “No Parking”, 2nd by Boyle. Motion Carried.
7:23p.m. Supervisor Poe arrived.
LAWN MOWER: Jax/Martin explained the need for an additional lawn
mower. Motion was made by Specht to purchase a John Deere Lawn Mower
from Mauston Equipment for the amount of $3,700.00, 2nd by Jax.
Motion Carried.
BUILDING REPORT:
MAINENANCE BUILDING CHANGE ORDERS: Poe read Change Order #2: Keyless
Entry—$1,700.00; Freeze Alarm—$607.00; Steps & Railing—$0.00; Epoxy
Painting—$0.00; LED Exit Fixture—$958.00; Fan Speed Control—$200.00;
Wiring for future air compressor—$175.00; and Overhead door
remote—$550.00 for a total of $4,240.00. Poe stated that there is
$20,752.00 available contingency. Motion was made by Poe to accept
change order #2 as presented for a total of $4,240.00, 2nd by Specht.
Motion Carried. Martin stated that he had been contacted by Koopman
in regards to an additional Sanitary District connection cost—he feels
that this is not the responsibility of the Town’s, and it is his
recommendation that this additional cost be split between, Koopman,
MSA, and Sanitary District. Poe stated that there is no paperwork, so
this cannot be approved, but it is a good recommendation. Oakdale
needs to put in the underground wiring before the remaining outdoor
work can be completed. Martin/Poe would like to do a walk-through
with Path. Poe reminded the board of the road tour, and would like
the board’s input on a list of roads that need maintenance done and
the order in which the board will tour, as this is needed on the
agenda.
ADMINISTRATORS REPORT:
BUILDING PERMITS: Bruce reported 13 building permits issued: 10-03
and 10-15
ALLIANT ENERGY UPDATE; Bruce reported that Alliant Energy is
currently proposing the following route for their lines: Down 37th ,
including Half Moon Bay, down 17th to include Three Rivers and
O’Dells Bay. Bruce also reported that 300 potential subscribers are
needed for Alliant Energy to proceed—currently they have 281 potential
subscribers. Alliant Energy is not proposing anything up North as of
yet, at this time they can’t justify the costs.
APPROVE VOUCHERS: Motion was made by Boyle to approve 56 checks
#14429 thru #14486 and 2EFT #2010-07, and 2010-08—totaling 53,495.75—4
checks voided #14232, #14352, #14440 & #14468 from the checking
account, 1 check #599 totaling $54,000.00 from money market, 2nd by
Poe. Motion Carried.
PUBLIC COMMENT: P Pavloski: “Stated that they have been contacted by
Alliant Energy and they have requested that Pavloskis pay $130,000.00
up front before Alliant Energy will run the lines into the
subdivisions.”
ADJOURN MEETING: Motion was made by Specht to adjourn the regular
monthly town board meeting at 7:35p.m., 2nd by Boyle. Motion Carried.
Chairman Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer