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August 25, 2008 Regular Monthly Board Meeting
Town of Germantown
N7560 17th Avenue, New Lisbon, WI 53950
Regular Town Board Meeting Minutes
August 11, 2009
7:04p.m.—8:13p.m.
Town Officials Present: Chairman: William Jax, Supervisors: Rosetta
Boyle, Steve Gillespie, Michael Poe, and Dave Specht.
Town Official Absent: None.
Others Present: Clerk/Treasurer: Betty Manson, Assistant
Clerk/Treasurer: Marion Uphoff, Zoning Administrator: William Bruce,
EM Director: Fred Cobbs, Public Works Worker: Richard Martin, Town
Officer: Tony Green, Juneau County EM Public Officer: Bruce Holsclaw,
and approximately 25 guests.
CALL MEETING TO ORDER: Jax called the regular monthly board meeting
to order at 7:04p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 4 locations within the Town and this agenda
was published in “The Messenger” on August 6, 2009.
APPROVE AGENDA IN ANY ORDER: Jax stated the board will follow the
agenda as presented.
MINUTES: Motion was made by Boyle to approve the minutes of the
regular monthly board meeting held on July 14, 2009, and a special
board meeting held on July 30, 2009, 2nd by Gillespie. Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT—BUCKHORN ACRES PROPERTY
OWNER’S, INC/MORRO’S MILE INC. REPORT: Manson read the following
monthly financial statement:
Town of Germantown Accounts
Balances in Accts 7/31/2009 as per Bank Statements
07/1/2009 Balance on Hand $829,028.61 Checking $11,183.72
07-1---07-31 Deposits $117,699.05 Money Market $90,079.35
07-1---07-31 Disbursements $45,603.26 Impact Fees $294,342.98
07/31/2009 Balance on Hand $901,124.40 CD #1 $40,391.49
LGIP $100,545.89
Business $364,580.97
Total $901,124.40
Outstanding checks—totaling $4,795.18
Poe stated he has reviewed and reconciled with the bank statements on
August 7, 2009 and is in agreement with the Clerk/Treasurer. Poe also
stated that he checked on the internet banking to verify who the check
was written to and he checked to see if the check was properly
endorsed. Motion was made by Poe to approve the treasurers and
reconciliation reports as presented, 2nd by Boyle. Motion Carried.
Motion was made by Poe to approve Morro’s Mille Inc Financial Report,
dated July 31, 2009. Income—0.21 and expenses—$5.75—balance: $971.03
and Buckhorn Acres Proper Owner’s Inc Financial Report dated July 31,
2009. Income $75.36 and expenses $153.24—balance: $888.59, 2nd by
Gillespie. Motion Carried.
ALL HAZARD MITIGATION PLAN UPDATE: Bruce Holsclaw—Juneau County EM
Public Officer was here to explain the all-hazard mitigation plan. He
stated that this plan has to be reviewed every 5 years and be
rewritten to make sure the plan is working for Juneau County. A
recent mitigation strategy for Juneau County was the sale of weather
radios—to alert residents of potential bad weather.
SET DATE FOR OPEN BOOK/BOARD OF REVIEW: Jax stated that Claude
Riglemon—Assessor has suggested the following dates and times. Open
Book—Tuesday, September 15, 2009 8:00a.m.—5:00p.m. and the Board of
Review Wednesday, September 30, 2009 or Friday, October 2, 2009
(Friday) either 5:00p.m.—7:00p.m or 6:00p.m.—8:00p.m. After
discussion, Open Book will be Tuesday, September 15, 2009
8:00a.m.—5:00p.m. and the Board of Review will be Friday, October 2,
2009 (Friday) 5:00p.m.—7:00p.m
SANITARY DISTRICT #2—APPOINTMENT OF COMMISSION MEMBERS: Jax stated
that the Town Board has been requested by Sanitary District #2,
through their attorney, Richard Cross, to modify Resolution 2003-11
asking that we reverse our decision that Commissioners be elected and,
instead, appoint the Commissioners. Poe read resolution #2009-07.
Motion was made by Poe to accept Resolution 2009-07 appointing Gloria
Hale—2 year term, Christopher Beall—4 year term, and Paul Merk—6 year
term as commissioners to Sanitary District #, 2nd by Boyle. Roll Call
vote was taken by Manson. Specht—Aye, Boyle—Aye, Poe—Aye,
Gillespie—Aye, and Jax—Aye. Motion Carried.
ATV DISCUSSION: Poe stated the ATV designated routes must be renewed
annually (September). At this time, no additional routes have been
proposed, as all routes must connect to another route. Officer Green
reported south end problems. Poe stated that some ATV signs are
missing and need to be replaced. He also stated that the DNR is
proposing changing the width that ATV’s have to be. Currently the
width is 48” and they are proposing the width to be 50”.
POSSIBLE DONATION FOR NEW NECEDAH LIBRARY: Motion was made by Specht
to donate $2,500.00 for the new Necedah Library, taking this money out
of the general fund, 2nd by Poe. Motion Carried.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: Town Officer Green reported that he has done
a background check on Amy Steele and he recommends that this
operator’s license be approved. He also stated that the probationary
operator’s license has been brought to his attention and that there is
still a court case scheduled for September 14, 2009, so he recommends
that the operator’s license remain denied until after that date. He
also reported that there has been a lot of traffic, two domestic
calls—1 resulting in a felony, and criminal damage done to property.
OPERATOR’S LICENSE: AMY L STEELE—KOZY’S PIZZA: Motion was made by
Specht to approve Amy L Steele—Kozy’s Pizza operator’s license, 2nd by
Gillespie. Motion Carried.
EMERGENCY MANAGEMENT REPORT: Cobbs reported that he, along with
Manson, had attended the grant writing seminar in Green Bay. He
suggested that they start with writing small grants, and hire people
with more experience to write the larger grants. Cobbs has received a
letter, stating that the AED’s defibrillator has been recalled,
updates have been received and will be installed soon. He also
reported that the alternate election plan remains the same. He is
waiting to hear from the radio grant. He will be writing Lemonweir
Valley Telephone to possibly try to reduce the rate for the EM
telephones that are on vacation, as a public service for the town.
Boyle questioned if there were more weather radios available? G
Thompson—Juneau County EM Director stated at this time no, but if
there is more interest, he will get more.
PARK REPORT: Boyle commended the town workers for getting the picnic
table at the old town hall site painted. The parking lot at the new
Brendle Park looks nice. Jax stated that the town workers have
reported to him the problem of all the trash that is being left at the
Town Park after the week-ends, he suggests trying a large trash can.
Motion was made by Jax to purchase 1 large trash can for the Town
Park, 2nd by Poe. Motion Carried.
ROADS REPORT: Poe reported that 41st road project (20th east to
County Road G) has been pulverized and blacktopped. Shouldering will
be soon. Currently, he is getting prices for the possible road work
to be done on 37th.
BUILDING REPORT:
REVIEW PLANS:
Poe reported that updated plans have been received. He noted that
the salt/sand shed was listed as future, but stated that it is needed
now. Also, he noted, that the sewer by the Cobb’s residence should be
a directional bore across 17th Avenue. He stated that the proposed
dumbwaiter may exceed costs, and possibly the town could pick up a
surplus fork lift for less and have multiple uses for it. Poe also
gave a time line; having a special board meeting for the letting out
of bids, public hearing, another special town board meeting, stating
that these bids will have to be out for a minimal of 30 days.
ZONING ADMINISTRATORS REPORT:
BUILDING PERMITS: Bruce reported 9 building permits were issued since
the last meeting, 9-39 thru 9-47 totaling $1,080.00—July and
$200.00—August.
NOTICE TO TOWN BOARD REGARDING PROBLEMS ISSUING CITATIONS: Bruce
reported that he has run into a snag regarding issuing citations; the
courts are now requiring the date of birth of the offenders, and he is
having problems getting them.
RECOMMENDATION TO APPROVE SIP GDP ROCK ISLAND LAKE: Bruce has
received a recommendation from the Planning Commission to approve the
SIP and GDP for Rock Island Lake with 11 conditions. Motion was made
by Poe to approve the SIP for Rock Island Lake with 11 conditions, 2nd
by Jax. Motion Carried. Motion was made by Poe to approve the GDP
for Rock Island Lake with 11 conditions, 2nd by Gillespie. Motion
Carried.
RESOLUTION 2009-05 TRANSFER FUNDS FOR FIRE NUMBER REPLACEMENT/TOWN
TRUCK: Poe read resolution 2009-05 Motion was made by Poe to adopt
resolution 2009-05 transferring funds for capital outlay: $2,000.00
for fire number replacement and $48,500.00 for 2010 Ford 550 Truck,
Plow & Equipment, 2nd by Specht. Roll Call vote was taken by Manson.
Specht—Aye, Boyle—Aye, Poe—Aye, Gillespie—Aye, and Jax—Aye. Motion
Carried.
APPROVE VOUCHERS: Motion was made by Boyle to approve 50 checks
#14005 thru #14054 & EFT 7-09b & 8-09 and service charge—totaling
$107,164.21 from the checking account, 3 checks #14027, #14037, and
#14050 were voided, and 1 check #597—totaling $87,000.00 from money
market account, and 1 check #1021 totaling $15,000.00 from business
account, 2nd by Poe. Motion Carried. Manson suggested keeping at
least $3,500.00 in the money market account at this time, stating that
the auditor has recommended having more accounts, available when
collecting taxes.
PUBLIC COMMENT: J Rattunde thanked the board for the Necedah Library
donation. G Homan stated that there were problems on Nina Lane with
the ATV’s. M Korbein questioned the voucher list. G Thompson
questioned the violations problems.
ADJOURN MEETING: Motion was made by Specht to adjourn the regular
monthly town board meeting at 8:13p.m., 2nd by Gillespie. Motion
Carried.
Chairperson Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer