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August 9, 2011 Regular Monthly Meeting Minutes
Town of Germantown
N7560 17th Avenue, New Lisbon, WI 53950
Regular Town Board Meeting Minutes
August 9, 2011
7:02p.m.—7:48p.m.
Town Officials Present: Chairman William Jax Supervisors: Rosetta
Boyle, James Collis, Steven Gillespie, and David Specht.
Town Official Absent: Supervisor:
Others Present: Clerk/Treasurer: Betty Manson, Asst Clerk/Treasurer:
Marion Uphoff, EM Director: Fred Cobbs, Town Worker: Richard Martin
and approximately 6 guests.
CALL MEETING TO ORDER: Chairman Jax called the regular monthly board
meeting to order at 7:02p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 4 locations within the Town and on the Town’s
website, and was published in “The Messenger” on August 4, 2011.
APPROVE AGENDA IN ANY ORDER: Jax stated that the agenda will be in
the order as presented.
MINUTES: Motion was made by Boyle to approve the minutes of the
Regular Monthly Board meeting held on July 12, 2011 and a special
board meeting held on August 2, 2011 as written, 2nd by Collis.
Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT INC. REPORT: Manson
read the following monthly financial statement:
Town of Germantown Accounts
Balances in Accts 07/31/2011 as per Bank Statements
07/01/2011 Balance on Hand $162,133.11 Checking $7,423.23
07-01---07-31 Deposits $68,855.14 Money Market $3,112.66
07-01---07-31 Disbursements $133,309.25 Impact Fees $50,184.58
07/31/2011 Balance on Hand $97,679.00 LGIP $682.90
Business $36,275.63
Total $97,678.00
Outstanding Checks: $178.31
Loan for new truck: Principal balance—$97,856.38
Gillespie stated that Boyle along with himself, had reviewed and
reconciled with the bank statements and is in agreement with
Clerk/Treasurer. Gillespie also stated that Boyle has reviewed the
checks on-line, checking who the check was made out to and verifying
the amount and Boyle reviewed all the endorsements of the cancel
checks, and all were correct. Motion was made by Gillespie to
approve the treasurers and reconciliation reports as presented, 2nd by
Jax. Motion Carried.
—BUCKHORN ACRES PROPERTY OWNER’S, INC/MORRO’S MILE INC. REPORT:
Gillespie presented the Buckhorn Acres Property Owner’s and Morro’s
Mile Inc monthly financial statement. Motion was made by Gillespie to
approve the Buckhorn Acres Property Owner’s, Inc financial report
dated July 31, 2011. Income: $0.00; Disbursements: $28.42—Balance:
$14.34—no outstanding checks and Morro’s Mile Property Owner’s Inc.
financial report dated July 31, 2011. Income: $0.10; Disbursements:
$197.00—Balance: $1,221.23, no outstanding checks, 2nd by Jax.
Motion Carried.
Manson stated that on August 20, 2011 the Town would be receiving
approximately 161,000.00 from the August tax settlement from Juneau
County.
REVIEW ANNUAL AUDITOR’S CONTRACT: Jax stated that because of all the
recent construction, the town board has authorized Tostrud & Temp to
do additional auditing for approximately $500.00.
OPERATOR’S LICENSES—ANDREA SMITH-BUCKHORN CAFÉ—MARKIE
REICHHOFF-KOZY’S PIZZA: Manson stated that Officer Green had done a
background check on Andrea Smith and approved the operator’s license.
She continued to state that Officer Green had not done a back ground
check on Markie Reichhoff. Motion was made by Specht to approve the
operator’s license to Andrea Smith—Buckhorn Café, and approve the
operator’s license to Markie Reichhoff-Kozy’s Pizza contingent to
Officer Green’s approval of the background check, 2nd by Jax. Motion
Carried.
EMPLOYEE HANDBOOK ADDENDUM—JOB DESCRIPTIONS: Motion was made by Boyle
to approve the employee handbook addendum—job descriptions as
presented, 2nd by Gillespie. Motion Carried.
RESOLUTION #2011-03 ACCEPT LAND DONATION: Manson stated that Attorney
Curran is waiting for the board’s approval of a time limit for which
the town accepts this land donation. B Pavloski anticipates this
donation to be over a 3 year period: 1 parcel this year (2011), 1
parcel next year (2012) and 1 parcel the following year (2013).
Motion was made by Specht to have Attorney Curran include in
Resolution 2011-03 to accept this land donation within a time limit of
5 years, 2nd by Collis. Motion Carried.
COMMUNITY CENTER/TOWN HALL ROOF INSULATION/REPAIRS: Manson stated
that she has contacted E & B Insulation-Sparta in regards to the ice
dam buildup on the community center/town hall roof that has happened
for the past years. E & B will look at the roof in the near future
and give suggestions to the Town of what needs to be done to solve
this problem. She also contacted Focus on Energy and they could
possibly pay an incentive for the repairs done. This would be based
on square footage and the R Value. Korbein would like the vents also
looked at. She also stated that there needs to be caulking repairs
done in the Bathrooms and Kitchen. Board would like this done.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: Officer Green absent due to being on call.
—TOWN OFFICER CONTRACT: Gillespie reported that Cobbs along with
himself has reviewed the officer’s contract. The contract rate and
mileage is the same as the prior contract. (Mileage is set by the
Federal rate) Contract rate will increase $0.62 from $38.17 (July
2011) to $38.79 (January 2013). They have noticed that the hours
contracted are different throughout the contract—should be 700 hours.
Motion was made by Gillespie to approve Town Officer Contract between
Juneau County Sheriff’s Department and the Town of Germantown and
correct the hours to 700 in all places throughout the contract, 2nd by
Boyle. Motion Carried.
EMERGENCY MANAGEMENT REPORT: Cobbs reported that the AED units in the
squad car and kitchen all have new batteries and new pads—they expire
every 2 years. Cobbs also reported that he has sent out letters to
campgrounds in regarding their plan for a weather event. He received
the following response: Juneau County has a weather radio but no plan
of where/how to shelter people. (Cobbs has set up a meeting with
Juneau County EM Director for August 24, 2011). He will also be
getting 2 quotes for new public safety radios.
PARK REPORT: Boyle thanked the town workers for power washing the
community center/town hall. Boyle also questioned when/who has the
authority to close the town brush dump due to inclement weather.
Motion was made by Specht to allow the town brush dump to be closed in
inclement weather or threats of violent weather, putting up a sign
“Dump Closed” when this happens, 2nd by Boyle. Motion Carried.
—BRENDLE PARK PATHWAYS: Boyle stated the goal is to have Brendle Park
paths completed this year. Motion was made by Boyle to proceed apply
screenings/ grading/engrave the stone and use up to 40% Impact Fee
Money on Brendle Park, 2nd by Jax. Motion Carried.
ROADS REPORT:
—2011-2012 WINTER SALT: Jax stated that North American Salt Company
has sent a salt quote to the Town which is $0.50 higher than 2010.
Motion was made by Jax to purchase 200 Ton of salt from North American
Salt Company, 2nd by Specht. Motion Carried.
—TRACTOR/BRUSH MOWER: Jax handed out information on a New Holland
Tractor w/attached Alamo mower. This equipment is used. The tractor
has 5,000 hours on it and the mower has 1500 hours on it. Martin
stated that it is in very good condition. Motion was made by Specht
to purchase the New Holland Tractor w/attached Alamo Mower and finance
it for 5 years, 2nd by Jax. Motion Carried.
Martin asked if the Town Board wanted him to look into getting the
Town into the TRIP program and which road? Applications will be due
this fall. The board would like Martin to proceed and try to get 40th
into the TRIP program for 2012.
ZONING ADMINISTRATORS REPORT:
BUILDING PERMITS: In Bruce’s absence Manson reported that he has
issued 1 building permit (11-47).
VOUCHERS: Motion was made by Boyle to approve 53 checks #15356 thru
#15408 and 3EFT #2011-22 thru #2011-24, totaling $38,704.51 and 2
checks #1534, & #15405 was voided from the General Account; 1 check
#1083— totaling $31,000.00 from Business Account; 1 check #609
totaling 2,276.84 from the Money Market Account, 2nd by Gillespie.
Motion Carried.
PUBLIC COMMENT: Simonson: Would like to thank the Town workers for
putting up new street signs.
ADJOURN MEETING: Motion was made by Collis to adjourn the regular
monthly town board meeting at 7:48p.m., 2nd by Specht. Motion
Carried.
Chairman Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer