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February 12, 2008 Monthly Board Meeting
Town of Germantown Regular Monthly Meeting February 12, 2008 Members present: Chairman Jax, Supervisors Boyle, Specht, Poe and Gillespie Meeting called to order at 7 p.m. Pledge of Allegiance recited. Minutes were read. Motion to approve minutes was made by Mrs. Boyle. Second Mr. Michael Poe. Motion carried 5/0 Financial report was presented. Mr. Michael Poe reported that he has read the reconciliation report and recommends approval. Mr. Michael Poe made a motion to approve the financial report and reconciliation report. Second Mr. Specht. Motion carried. 5/0. 011 Joint Powers Agreement was presented. This is a yearly agreement that needs Board signatures. Motion to approve the 911 Joint Powers agreement was made by Mr. Michael Poe. Second Mrs. Boyle. Motion carried 5/0. Spring Primary- motion made by Mr. Specht to appoint election workers for Feb. 19th- Chief Inspector- Marilyn Kass. John Stephens, Christine Tafel, Charles Lange, ½ day Gail Hallinan and ½ day Marion Uphoff. Second Mrs. Boyle. Motion carried 5/0. Discussion on voting machine. Motion to approve the purchase of the second voting machine not to exceed $5000. was made by Mr. Specht. Second Mr. Michael Poe. Motion carried. 5/0. Mrs. Boyle reported Lights on the sign are scheduled for installation this Thursday. Smart Growth will meet Wednesday (2/13) to go over comments from the open house. We will have to get color copies of the two maps for the public. Roads-Supervisor Michael Poe discussed the survey that has been done for ATV’s. Residents- Yes-128, No-135, no opinion-23. Non residents- yes- 314, no-192, no-opinion- 58.. Discuss snow removal problems for the County. Officer Green reported on calls he has responded to. Emergency Management- Mr. Cobbs presented the evacuation pass system. Needs to be added to the Emergency Management Operation Plan. Also presented was the preparedness booklet which has a form for special needs. The Emergency Management Committee needs to be re activated and he would like to have the Board appoint: Supervisor Steve Gillespie, Director Fred Cobbs, Supervisor Michael Poe, Assistant Director Mr. William Bruce, and Mr. Dale Simonson, Mr. Keith Korbein and Mr. Jim Collis. Motion to approve as recommended was made by Mr. Specht. Second by Mrs. Boyle. Motion carried Mr. Michael Poe reported that he has looked over “PASS” System. It helps know who to let into areas. Wrist tags will be dated- 2 hr-24 hr. issued daily, id’s the residents, Consistent with NIMS. Motion to accept the PASS system and the updates to the Emergency Management handbook was made by Mr. Michael Poe. Second Mr. Specht. Motion carried 5/0. Zoning- Mr. Bruce reported on two zoning applications received. Two resolutions were presented to the Board for signatures. Approvals had been previously been given. 2008-1 and 2008-2. Motion to approve Preliminary and Final Plat, 2nd Addition to Copper Point was made by Mr. Specht. Second Mrs. Boyle. Motion carried 5/0. Motion made to approve the Preliminary and Final Plat for Stone Gate Lake was made by Mr. Specht. Second Mr. Michael Poe. Motion carried 5/0. Castle Rock Meadows was already approved but needs the Board signatures tonight. Vouchers were read. Motion to approve vouchers13138 thru 13173 and 13198 & 13199 along with Money Market 572 for $85,000. and 573 for $75,000. was made by Mrs. Boyle. Second Mr. Michael Poe. Motion carried 5/0. Public comments- Mr. Bean questioned the break down on the surveys sent- approx- 700 residents and 2600 non residents. Motion made by Mr. Michael Poe to go into closed session as per State Statue 19.85 (1) (c). Second Mr. Specht. Roll call vote- Mr. Specht – yes, Mrs. Boyle-yes, Chairman Jax- yes, Mr. Michael Poe –yes, Mr. Steve Gillespie-yes. Motion carried 5/0. time 7:30 p.m. Mrs. Boyle made a motion to reconvene into open session as per State Statue 19.85 (2). Second Mr. Specht. Voice vote- Mr. Specht- aye, Mrs. Boyle- aye, Chairman Jax- aye, Mr. Michael Poe – aye and Mr. Gillespie- aye. Motion carried 5/0. Transactions from closed session- Mrs. Boyle reported that Mr. Bruce was reviewed and will receive a 3% increase- $28.50 a month increase. Wage will be $978.50. Motion to approve the increase of 3% was made by Mr. Michael Poe. Second Mr. Specht. Motion carried 5/0 Motion made to adjourn by Mr. Specht. Second Mr. Michael Poe. Motion carried 5/0. 7:58 p.m. Respectfully submitted, Marion l. Uphoff Clerk/ Treasurer