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February 8, 2011 Regular Monthly Board Meeting Minutes
Town of Germantown
N7560 17th Avenue, New Lisbon, WI 53950
Regular Town Board Meeting Minutes
February 8, 2011
7:00p.m.—7:56p.m.
Town Officials Present: Chairman William Jax Supervisors: Rosetta
Boyle, Steven Gillespie, and David Specht.
Town Official Absent: None
Others Present: Clerk/Treasurer: Betty Manson, Asst Clerk/Treasurer:
Marion Uphoff, Zoning Administrator: William Bruce, Town Worker:
Dick Martin, EM Director: Fred Cobbs, and approximately 6 guests.
CALL MEETING TO ORDER: Chairman Jax called the regular monthly board
meeting to order at 7:00p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 4 locations within the Town and on the Town’s
website, and was published in “The Messenger” on February 3, 2011.
APPROVE AGENDA IN ANY ORDER: Jax stated that the agenda will be in
the order as presented.
MINUTES: Motion was made by Boyle to approve the minutes of the
regular monthly board meeting held on January 11, 2011 as written, 2nd
by Gillespie. Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT INC. REPORT: Manson
read the following monthly financial statement:
Town of Germantown Accounts
Balances in Accts 01/31/2011 as per Bank Statements
01/01/2011-Balance on Hand-$1,599,354.42 Checking-$8,303.06
01-01---01-31-Deposits-$2,154,853.38 Money Market-$826.52
01-01---01-31-Disbursements-$1,545,491.33 Impact Fees-$14,684.28
01/31/2011-Balance on Hand-$2,208,716.47 CD #2-$41,361.59
LGIP-$682.43
Business-$2,142,858.59
Total-$2,208,716.47
Outstanding checks—totaling $8,095.24
Loan for new truck: Principal balance—$109,816.01
Boyle stated that she had reviewed and reconciled with the bank
statements and is in agreement with Clerk/Treasurer on 02/08/2011,
Boyle also stated that she has reviewed the checks on-line, checking
who the check was made out to and verifying the amount and she
reviewed the endorsements of the cancel checks, and all were correct.
Motion was made by Boyle to approve the treasurers and reconciliation
reports as presented, 2nd by Specht. Motion Carried.
—BUCKHORN ACRES PROPERTY OWNER’S, INC/MORRO’S MILE INC. REPORT: Boyle
read Buckhorn Acres Property Owner’s, Inc and Morro’s Mile Property
Owner’s Inc. monthly financial reports for the month of January 2011.
Motion was made by Boyle to approve the Buckhorn Acres Property
Owner’s, Inc financial report dated January 31, 2011. Income:
$780.00; Disbursements: $1,225.00—Balance: $1,557.66—no outstanding
checks and Morro’s Mile Property Owner’s Inc. financial report dated
January 31, 2011. Income: $239.45; Disbursements: $300.00—Balance:
$2,256.73, no outstanding checks, 2nd by Jax. Motion Carried.
ACCEPT TOWN BOARD SUPERVIOR RESIGNATION: Jax read letter of
resignation of Town Board Supervisor Michael H Poe and presented him
with a plaque for serving on the Town Board for almost 4 years.
Motion was made by Specht to accept the resignation of Town Board
Supervisor—Michael H Poe, 2nd by Jax. Motion Carried.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: None; Officer Green absent.
EMERGENCY MANAGEMENT REPORT: Bruce reported that Cobbs has been
approved for the Grant for Hazard Mitigation. Bruce also reported
that the EM Dept would like to upgrade the analog radios with digital
radios, and also the repeater and put in the 2012 budget. (At this
time the cost is approximately $13,300.00.) Cobbs stated that he will
have a rough draft of the burning ordinance by the March 2011 meeting.
Cobbs also reported that the Town Workers have been having problems
with the present radios and that the relief town worker has been using
his own radio in his truck. Motion was made by Specht to authorize up
to $1,300.00 for the purchase of a spare radio, 2nd by Gillespie.
Motion Carried.
PARK REPORT: Boyle reported that she had marked some dead trees in
the park and that the Town Workers have taken some down. She also
reported that this Town Hall/Community Center Building has a large ice
dam buildup and recommends addressing this problem when weather
permits.
ROADS REPORT: Jax reported that he has been receiving positive
reports on the snowplowing done by the Town workers. Martin reported
that he will be meeting with Scott’s Construction to prioritize the
road work that will be done the summer of 2011. Martin also reported
that he has re-drilled the snow plow blades on the smaller trucks so
that carbide blades can be used.
ZONING ADMINISTRATORS REPORT:
BUILDING PERMITS: Bruce reported 1 building permit issued: 11-01
totaling $200.00.
VOUCHERS: Motion was made by Boyle to approve 48 checks #15015 thru
#15062 and 3EFT #2011-01, #2011-02 and 2011-03, totaling $50,848.85
from the General Account; 8 checks #1062 thru #1069— totaling
$1,549,791.65 from Business Account; and 1 check #606—totaling
$500.00 from the Money Market Account, 2nd by Gillespie. Motion
Carried.
PUBLIC COMMENT:
B Pavloski: Expressed his sincere “Thanks” to Michael H Poe for his
service as the Town of Germantown’s Town Board Supervisor, stating
that Michael always had his best interest in the Town and did his job
above and beyond his duty.
J Collis: Recommended using a snow rake to scrap the snow off this
building. He also stated that the Woodside Ranch Complex has a
meeting scheduled for March 8, 2011.
M Poe:
ew Public Works building, Town snow plow trucks, Town Officer, Health
Insurance for employees, and the Cemetery looks great.
CLOSED SESSION AS PER STATE STATUTE 19.85 (1)(C) CONSIDERING
EMPLOYMENT, PROMOTION, COMPENSATION, OR PERFORMANCE EVALUATION DATA OF
ANY PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENTAL BODY HAS JURISDICTION
OR EXERCISES RESPONSIBILITY: Motion was made by Jax to go into closed
session per state statute 19.85(1)(c) Considering employment,
promotion, compensation, or performance evaluation data of any public
employee over which the governmental body has jurisdiction or
exercises responsibility at 7:28p.m., 2nd by Specht. Roll Call taken
by Manson: Specht—Aye, Boyle—Aye, Gillespie—Aye, and Jax—Aye. Motion
Carried.
RECONVENE IN OPEN SESSION AS PER STATE STATUTE 19.85 (2): Motion was
made by Jax to reconvene in open session as per State Statute 19.85
(2) at 7:55p.m., 2nd by Gillespie. Roll Call taken by Manson:
Specht—Aye, Boyle—Aye, Gillespie—Aye, and Jax—Aye. Motion Carried.
ANY BUSINESS TRANSACTION FROM CLOSED SESSION: Motion was made by
Boyle to increase Zoning Administrator William Bruce’s wage 3%, 2nd
by Gillespie. Motion Carried.
ADJOURN MEETING: Motion was made by Specht to adjourn the regular
monthly town board meeting at 7:56p.m., 2nd by Jax. Motion Carried.
Chairman Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer