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February 9, 2010 Regular Monthly Board Meeting Minutes
Town of Germantown
N7560 17th Avenue, New Lisbon, WI 53950
Regular Town Board Meeting Minutes
February 9, 2010
7:00p.m.—8:01p.m.
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Town Officials Present: Chairman: William Jax, Supervisors: Rosetta
Boyle, Steve Gillespie, Michael Poe, and Dave Specht.
Town Official Absent: None.
Others Present: Clerk/Treasurer: Betty Manson, Assistant
Clerk/Treasurer: Marion Uphoff, Town Officer: Tony Green, Zoning
Administrator: William Bruce, Town Worker: Richard Martin, and
approximately 4 guests.
CALL MEETING TO ORDER: Jax called the regular monthly board meeting
to order at 7:00p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 4 locations within the Town and this agenda
was published in “The Messenger” on February 4, 2010.
APPROVE AGENDA IN ANY ORDER: Jax stated that the board will follow
the agenda in the order presented.
MINUTES: Motion was made by Boyle to approve the minutes of the
regular monthly board meeting held on January 12, 2010, and a special
board meeting held on January 22, 2010, 2nd by Gillespie. Motion
Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT—BUCKHORN ACRES PROPERTY
OWNER’S, INC/MORRO’S MILE INC. REPORT: Manson read the following
monthly financial statement:
Town of Germantown Accounts
Balances in Accts 01/31/2010
as per Bank Statements
01/01/2010 Balance on Hand-$1,608,117.04
Checking-$83,304.03
01-01---01-31 Deposits-$1,916,075.36 Money
Market-$102,114.12
01-01---01-31 Disbursements $1,198,567.14 Impact
Fees-$191,476.31
01/31/2010 Balance on Hand-$2,325,625.26 CD
#1-$40,391.49
LGIP-$100,672.01
Business-$1,807,667.30
Total-$2,325,625.26
Outstanding checks—totaling $99,796.74
Poe stated that he had reviewed and reconciled with the bank
statements and is in agreement with Clerk/Treasurer on 02/05/2010. Poe
stated that 1 check had been inadvertently deposited into the wrong
account at the M & I Bank, causing the bank to transfer funds from one
account to the other without notifying the town. Poe also stated that
at the Bank of Mauston accounting practices changed, causing 2 bank
statements being generated for the month of January, making the
reconciliation more complicated. He has reviewed the checks, checking
who the check was made out to and verifying the amount and he reviewed
the endorsements. Motion was made by Poe to approve the treasurers
and reconciliation reports as presented, 2nd by Specht. Motion
Carried. Poe read Buckhorn Acres Property Owners, Inc. and Morro’s
Mile Inc. monthly financial statements. Motion was made by Poe to
approve Buckhorn Acres Property Owner’s Inc Financial Report dated
January 31, 2010. Income: $744.98; Disbursements: $1,050.00—Balance:
$2,794.28—no outstanding checks and Morro’s Mile Inc Financial Report,
dated January 31, 2010. Income: $75.18; Disbursements:
$400.00—Balance: $1,854.61—no outstanding checks, 2nd by Jax. Motion
Carried.
COMBINING SANITARY DISTRICTS #1 & #2: Table—Jax stated that the board
has not heard anything from attorneys as of yet.
ALLIANT ENERGY NATURAL GAS LINES WITHIN THE TOWNSHIP: William Bruce
reported that he had attended a meeting with Alliant Energy. The
proposed gas lines will begin with the town center, County Road G to
the Gardens, High Ridge, Buckhorn Estates, Copper Point, and Buckhorn
Acres. Need at least 400 potential subscribers to proceed. Will be
charged per therm and there will be a surcharge. (Natural gas is one
third the cost of propane.) Bill will send a letter to the
homeowner’s associations to see if there is an interest.
RESOLUTION 2010-01 CHANGING NUMBER OF ELECTION OFFICIALS-FEBRUARY 16,
2010 SPRING PRIMARY: Manson read Resolution 2010-01. Motion was made
by Specht to adopt Resolution 2010-01; Changing number of election
officials-February 16, 2010 spring primary as presented, 2nd by Jax.
Roll call vote was taken by Manson: Specht—Aye, Boyle—Aye, Poe—Aye,
Gillespie—Aye, and Jax—Aye. Motion Carried.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: Officer Green reported that he attended a
meeting in regards to the new tract system. In the year 2013, all
citations will be computerized and no paper will be used. On January
28, 2010 he recovered a stolen vehicle that had been missing since
December. He will put his hours on the calendar that he is scheduled
to work in the Town of Germantown—full time between Memorial Day and
Labor Day when there is the most activity in the Town. Boyle
suggested that his hours be set at a committee meeting.
EMERGENCY MANAGEMENT REPORT: Bruce reported that the grant in which
they applied for has been approved in regards to the chipping that
will be done in the spring within the township. The DNR is scheduled
to speak about the wildfire plan at the March meeting.
DISCUSSION OUTDOOR BURNING BAN: Bruce/Cobbs looking for comments from
the Town Board in regards to the outdoor burning ban.
PARK REPORT: Boyle received grant application guidelines. Dee Smith
and Boyle will work on the grant to see if the Town qualifies.
ROADS REPORT: Poe reported that he continues to receive good comments
regarding the town snowplowing. Town worker Martin will provide
addresses of those property owners that have been snow plowing onto
town roads. Bruce will send out warning letters.
BUILDING REPORT: Jax stated that Finishing Touch would like to
change the wet mop head and duster mop monthly, board agrees.
MAINTENANCE BUILDING CHANGE ORDERS: Poe stated that Path/BTU still
has not provided change orders for the temperature change. Poe is
checking into garage door openers—not efficient without. (The cost is
approximately $100.00/door.) Fans need to be regulated as they are
either full blast or off. He is checking into keyless entry on all
doors. Poe reported that the mezzanine staircase 6”x 6” support post
creates a tight entry to the front door—it was suggested moving to the
rear of the mezzanine, with no cost difference. Poe also reported
that Lampert & Lee Associates has made recommendation to the town to
hold Path Construction check/s pending approval of the lien waivers
PUBLIC WORKS SIGN: Poe has received two quotes for the reflective
public works sign: Dell Wood—$1,541.00 and Henke Signs—$950.00.
Motion was made by Poe to approve Henke Signs for the reflective
public works sign for $950.00, 2nd by Boyle. Motion Carried.
SECURITY SYSTEM: Poe has received a quote from Mobile Lock (Town’s
current security system provider) for a new security system at the new
public works building for $1,429.00. Motion was made by Poe to
approve the Mobile Lock security system for $1,429.00 with
$340.00/yearly for extended warranty (money to be used out of the
contingency fund), 2nd by Gillespie. Motion Carried.
ZONING ADMINISTRATORS REPORT:
BUILDING PERMITS: Bruce reported that there have not been any
building permits issued since December 1, 2009.
UPDATE ¼ SECTION MAPS: Bruce recommended to the town board the need
to update ¼ section maps. Motion was made by Jax to approve the
purchase of updated ¼ section maps, with the money used to purchase
those maps coming out of the general fund, 2nd by Gillespie. Motion
Carried.
APPROVE VOUCHERS: Motion was made by Boyle to approve 50 checks
#14326 thru #14375—totaling $131,899.57 from the checking account, 7
auto checks 10-1 thru 10-7 & service charge—totaling $71,971.00 from
the money market account, and 1 check #1040, 1check #2010-nsf1
totaling $111,048.74 from business account, and to hold check $14366
Path Construction for $72,288.44 contingent to lien waver approval
from Lampert-Lee and Associates, 2nd by Gillespie. Motion Carried.
PUBLIC COMMENT: Specht reported that 336 ATV surveys had been
returned; 244 do own ATV’s and 92 don’t, spending approximately
$45.00/day/person. Jax would like to put on March agenda the possibly
donation to the Juneau County Economic Development
CLOSED SESSION AS PER STATE STATUTE 19.85 (1)(C) CONSIDERING
EMPLOYMENT, PROMOTION, COMPENSATION, OR PERFORMANCE EVALUATION DATA OF
ANY PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENTAL BODY HAS JURISDICTION
OR EXERCISES RESPONSIBILITY: Motion was made by Jax to go into closed
session per state statute 19.85(1)(c) Considering employment,
promotion, compensation, or performance evaluation data of any public
employee over which the governmental body has jurisdiction or
exercises responsibility at 7:40p.m., 2nd by Boyle. Roll Call taken
by Manson: Specht—Aye, Boyle—Aye, Poe—Aye, Gillespie—Aye, and
Jax—Aye. Motion Carried.
RECONVENE IN OPEN SESSION AS PER STATE STATUTE 19.85 (2): Motion was
made by Jax to reconvene in open session as per State Statute 19.85
(2) at 8:00p.m., 2nd by Specht. Roll Call taken by Manson:
Specht—Aye, Boyle—Aye, Poe—Aye, Gillespie—Aye, and Jax—Aye. Motion
Carried.
ANY BUSINESS TRANSACTION FROM CLOSED SESSION: Motion was made by
Gillespie to increase Zoning Administrator William Bruce’s wage to
$12,457.20/year—$1,038.10/monthly (a 3% increase), 2nd by Poe. Motion
Carried.
ADJOURN MEETING: Motion was made by Specht to adjourn the regular
monthly town board meeting at 8:01p.m., 2nd by Poe.. Motion Carried.
Chairman Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer