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January 12, 2010 Regular Monthly Board Meeting Minutes
Town of Germantown
N7560 17th Avenue, New Lisbon, WI 53950
Regular Town Board Meeting Minutes
January 12, 2010
7:00p.m.—8:00p.m.
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Town Officials Present: Chairman: William Jax, Supervisors: Steve
Gillespie, Michael Poe, and Dave Specht.
Town Official Absent: Supervisor: Rosetta Boyle.
Others Present: Clerk/Treasurer: Betty Manson, Assistant
Clerk/Treasurer: Marion Uphoff, Zoning Administrator: William Bruce,
EM Director: Fred Cobbs, Town Worker: Richard Martin, and
approximately 6 guests.
CALL MEETING TO ORDER: Jax called the regular monthly board meeting
to order at 7:00p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 4 locations within the Town and this agenda
was published in “The Messenger” on January 7, 2010.
APPROVE AGENDA IN ANY ORDER: Jax stated that the board will follow
the agenda in the order presented.
MINUTES: Motion was made by Poe to approve the minutes of the
regular monthly board meeting held on December 9, 2009, 2nd by
Gillespie. Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT—BUCKHORN ACRES PROPERTY
OWNER’S, INC/MORRO’S MILE INC. REPORT: Manson read the following
monthly financial statement:
Town of Germantown Accounts
Balances in Accts 12/31/2009 as per Bank Statements
12/1/2009 Balance on Hand $609,694.30
Checking-$4,306.01
12-1---12-31 Deposits $1,25,268.42 Money
Market-$34,399.00
12-1---12-31 Disbursements $226,845.68 Impact
Fees-$191,206.67
12/31/2009 Balance on Hand $1,608,117.04 CD
#1-$40,391.49
LGIP-$100,654.90
Business-$1,237,158.97
Total-$1,608,117.04
Outstanding checks—totaling $4,149.07
Poe stated that he had reviewed and reconciled with the bank
statements and is in agreement with Clerk/Treasurer on 01/12/2010. Poe
also stated that he has reviewed the checks, checking who the check
was made out to and verifying the amount and he reviewed the
endorsements. Motion was made by Poe to approve the treasurers and
reconciliation reports as presented, 2nd by Specht. Motion Carried.
Poe read Buckhorn Acres Property Owners, Inc. and Morro’s Mile Inc.
monthly financial statements. Motion was made by Poe to approve
Buckhorn Acres Property Owner’s Inc Financial Report dated December
31, 2009. Income: $0.00; Disbursements: $295.00—Balance: $3,099.30—no
outstanding checks and Morro’s Mile Inc Financial Report, dated
December 31, 2009. Income: $0.19; Disbursements: $0.00—Balance:
$2,179.43—no outstanding checks, 2nd by Gillespie. Motion Carried.
NECEDAH FIRE DEPARTMENT CONTRACT: Gillespie reported that he has not
received the final contract as of yet from the Necedah Fire
Department. Gillespie recommended not signing the Necedah Fire
Department Contract tonight. Table until next board meeting.
COMBINING SANITARY DISTRICTS #1 & #2: Table—board still waiting to
hear from attorneys.
ALLIANT ENERGY NATURAL GAS LINES WITHIN THE TOWNSHIP: Jim Long Henry
talked to Alliant Energy with the possibility of running natural gas
lines within the township. Town board is in consensus to further
continue to review. Motion was made by Specht to direct Jax to
contact Alliant Energy and support the study of running natural gas
lines within the township, 2nd by Poe. Motion Carried.
COMMUNITY CENTER RENTAL AGREEMENT: Motion was made by Jax to keep the
Residents fee: $50.00; Non-resident fee: $250.00; Civic
organizations with no food or beverages served fee: $0.00; Civic
organizations serving food or beverage fee: $50.00. There will be a
cleaning deposit of $150.00 for every event rental. The cleaning
deposit will be returned contingent to the way the event party leaves
the community center, 2nd by Specht. Motion Carried.
OPERATOR’S LICENSES: BRITTANY STORK—SOUTH SHORE; KEVIN
GUNDERSON—SOUTH SHORE; NICOLE SIDDALL—BUCKHORN CAFÉ: Motion was
made by Poe to approve the operator’s licenses to the following:
Brittany Stork—South Shore; Kevin Gunderson—South Shore; and Nicole
Siddall—Buckhorn Café pending the Clerk receiving the required
paperwork, 2nd by Jax. Motion Carried.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: Officer Green absent, Cobbs state that
officer Green attending seminar. Cobbs reported that Officer Green had
7 calls since last meeting: Vehicle accidents-2; County Assists-1;
Unwanted parties-1; Residential alarms-1 and Burning complaints-1.
Green is currently working on 2010 schedule as to maximize the hours
of coverage for the entire year. Poe would like to see schedules that
Officer Green is working within the Town.
EMERGENCY MANAGEMENT REPORT: Cobbs reported that the radios will be
updated this month. Cobbs/Bruce received a call from public service
on 12/30/2009 in regards to the water flow alert at Petenwell Dam—it
was a faulty alarm. He stated that he has a grant application to the
DNR to receive matching funds for the chipping that will be held this
spring in the 4 high risks areas— Castle Rock Estates, Buckhorn Acres,
Wildlife Estates, and Whistling Wings within the town.
DISCUSSION OUTDOOR BURNING BAN: Cobbs has given the board a model
ordinance for outdoor burning—would like the board to look over and
hi-light the areas that the board wants included.
PARK REPORT: None.
ROADS REPORT:
STATUS OF USING TWO SNOW PLOW TRUCKS: Poe updated that the use of the
two snow plow trucks has been going good. The town trucks make a
couple of passes—90 miles each. Juneau County still doing their
designated routes—they are doing a few subdivisions.
PRIVATE SNOWPLOWING UNTO TOWN ROADS: Martin reported that some
private property owners have snowplowed onto town roads. The board
received a model ordinance used by the City of Mauston. Poe also
stated that some municipalities rely on the Wis. State Statutes.
Bruce will draft a letter and rely on Wis. State law.
BUILDING REPORT: Poe reported that the Town has received the final
billing for the salt/sand storage building. It has only temporary
lighting, no meter box, Oakdale electric has run only temporary wires
above ground because of the ground being frozen.
MAINTENANCE BUILDING CHANGE ORDERS: None
PUBLIC WORKS SIGN: Poe would like the Town to consider having a
public works sign with the same logo as the Community Center/Town Hall
& Park sign. The town board is in consensus to proceed with the
public works sign.
UNDERGROUND PROPANE TANK: Wait to see contingent to Natural Gas
within the Town.
ZONING ADMINISTRATORS REPORT:
BUILDING PERMITS: Bruce presented the board a 2009 year end building
permit report—84 permits issued—32 New Homes—4 Trailers. Total
estimated value: $5,964,300.00.
RECOMMENDATION FROM PLANNING COMMISSIONF TO APPROVE AMENDMENTS TO
SECTION 2 OF ZONING ORDINANCE #22: Motion was made by Poe to approve
the amendments to Section 2.11 of Zoning Ordinance #22, 2nd by Jax.
Motion Carried.
APPROVE VOUCHERS: Motion was made by Gillespie to approve 69 checks
#14248 thru #14317 & EFT 01-10—totaling $47,983.54 from the checking
account, 1 check #14265 Voided, 1 check EFT 12a-09—totaling $4,756.30
from the money market account, and 9 checks #1030 thru #1038 totaling
$1,214,581.47 from business account, 2nd by Poe. Motion Carried.
PUBLIC COMMENT: Keith Korbein wanted to make the board aware of the
situation that 4-wheelers have been running on snowmobile trails.
Dale Simonson asked if the board plans on chipping on private
roads—“Yes”. Specht questioned if the DNR would have to maintain the
100’ strip and have a waterfront plan.
ADJOURN MEETING: Motion was made by Specht to adjourn the regular
monthly town board meeting at 8:00p.m., 2nd by Gillespie. Motion
Carried.
Chairmans Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer