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January 13, 2009 January Monthly Meeting
Town of Germantown
N7560 17th Avenue, New Lisbon, WI 53950
Regular Town Board Meeting
January 13, 2009
7:05p.m.—8:00p.m.
Town Officials Present: Supervisors: Steve Gillespie, Michael Poe,
and Dave Specht.
Town Officials Absent: Chairman: William Jax, and Supervisor: Rosetta
Boyle.
Others Present: Clerk/Treasurer: Betty Manson, Clerk/Treasurer
Assistant: Marion Uphoff, Zoning Administrator: Bill Bruce, Emergency
Management Director: Fred Cobbs, Public Works Worker: Dick Martin,
Town Officer: Tony Green, and 4 guests.
CALL MEETING TO ORDER: Poe called the regular monthly board meeting
to order at 7:05p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 3 locations and published in “The Messenger”
on January 8, 2009.
APPROVE AGENDA IN ANY ORDER: Motion by Gillespie to approve agenda as
written, 2nd by Specht. Motion Carried.
APPROVE MINUTES: Poe stated that the minutes are taking on a new
look—Capital Bold letters are the agenda items and the treasurer
report will now be included in the minutes. Motion by Specht to
approve the regular monthly board meeting held on December 9, 2008,
2nd by Gillespie. Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT—READ AND APPROVE:
Manson read the following monthly financial statement:
Town of Germantown Accounts
Buckhorn Acres Special Assessment Account
12/1/2008 Balance on Hand $774,511.12 12/1/2008 Balance on Hand
$134.21
12-1---12-30 Deposits $1,193,948.69 12-1---12-30 Deposits $0.00
12-1---12-30 Disbursements $25,695.91 12-1---12-30 Disbursements
$0.00
12/31/2008 Balance on Hand $1,942,763.90 12/31/2008 Balance on
Hand $134.21
Outstanding checks—totaling $3,463.60.
Balances in Accts 12/31/2008 as per Bank Statements
Checking $6,685.66
Money Market $337,743.38
Impact Fees $274,762.92
CD #1 $ 38,988.27
LGIP $100,172.36
Business $1,184,411.31
Total $1,942,763.90
Poe stated he has reviewed and reconciled with the bank statements.
Motion by Poe to approve the treasurers and reconciliation reports as
presented, 2nd by Gillespie. Motion Carried. Manson stated per
auditor’s request that all special assessments should be turned over
to Home Owner’s Association with the request that the Associations
need to comply with a monthly financial report to the Town of
Germantown Board. The town will continue to collect the assessments
thru the taxes and pay the associations with a settlement check the
same as the schools. Motion by Poe to change the administration of the
Special Assessments to the Home Owner’s Associations and require a
monthly financial report from each Home Owner’s Association. Town of
Germantown will handle the money as a settlement. 2nd by Specht.
Motion Carried.
2009 REASSESSSMENTAGREEMENT: DISCUSS & APPROVE: Motion by Poe to
contract Riglemon Appraisal Service—Claude Riglemon to do a 2009
reassessment of the Town of Germantown for the total cost of
$54,700.00. Town board will sign the contract when they receive an
updated contract with the current date of January 13, 2009, 2nd by
Gillespie. Motion Carried
MODIFICATON TOWN HALL/COMMUNITY CENTER PLUMBING: 2 proposals have
been received; one from Kendall Plumbing for $1,000.00 to start from
where the water enters the building to see if this is the problem the
other proposal was from Lange Plumbing for $4,374.40 to re-plumb with
new toilet bowls. Motion by Specht to refer this matter to the Park’s
Committee, 2nd by Gillespie. Motion Carried.
OPERATOR’S LICENSES: JOELLEN BOLDA, GERALD BOLDA, CAROLYN GULLO:
Motion by Specht to approve the following Operator’s Licenses:
JoEllen Bolda, Gerald Bolda, and Carolyn Gullo, 2nd by Gillespie.
Motion Carried.
EMPLOYEE HEALTH INSURANCE: Gillespie has explored the health
insurance for the Town of Germantown employees and recommends the
Group Health Insurance from the State of Wisconsin. Motion by Specht
to adopt the Wisconsin Group Health Insurance Plan, and continue
process with the required resolutions and bring the specifics to the
February meeting, 2nd by Gillespie. Motion Carried.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: Town Officer—Green apologized for not being
here for a few months. He reported the call volume for the Town of
Germantown in 2008 was 900 calls, that is down from 2007. He has
handled 136 of those calls. He discussed the hours of agreement
(7:00p.m.—3:00a.m.) with the contract. He plans on setting up a
meeting with the Law Enforcement Committee. The computer and taser is
working well for him.
EMERGENCY REPORT: E M Director—Cobbs reported that in anticipation of
the January 29, 2009 table top exercise, he has been working on
evacuation routes, as the town hall would not be assessable if the
Petenwell Dam breached. O’Dell’s Bay and Half Moon Bay would be
inundated by water. All area High Schools are shelters. Cobbs, Poe,
Gillespie, and Manson will be attending the exercise. Another exercise
is scheduled for February 19, 2009. A special needs plan has been
started and being forwarded to Juneau County and to be put into the
dispatch system.
PARK REPORT: No report as Boyle is absent.
ROADS REPORT: Poe reported the ATV signs have been posted. Next is
to notify the Juneau County Sheriff and the Department of Natural
Resources. Poe also reported that the town truck equipped with
snowplow and sander has arrived and should be ready to go for the next
snow storm. Poe has been receiving numerous calls in regards to the
rutting in town roads due to ice build-up.
ZONING ADMINISTRATORS REPORT: Zoning Administrator: Bruce gave the
2008 yearly report: 72 permits issued—23 New Homes, 2 trailers
totaling $9,880.00 and a value of $29,216,000.00. Bruce discussed
Vierbicker Contract—one is needed to conform with the Wisconsin
Uniform Dwelling Code. To do this the town must first adopt a Uniform
Dwelling Code ordinance—he handed out a draft ordinance—recommending
that a building permit is required in excess of 350’ square feet—not
the dollar amount. Leave 30 day termination notice. Specht added to
eliminate alters and building in excess dollar amount. The Town Board
in consensus to continue with process and get a formal contract from
Vierbicker’s.
E911 JOINT POWERS AGREEMENT: Motion by Specht to enter in 911
agreement with Juneau County, 2nd by Gillespie. Motion Carried.
VOUCHERS—READ AND APPROVE: Manson stated that last month’s voucher
list omitted some check numbers due to a date error and would like
the board to amend the December voucher list. Motion by Gillespie to
amend the December 2008 voucher list—43 checks #13598 thru #13641 and
service charge—totaling $22,483.27. 1 check #13606 was voided and 2
checks #588 + # 589—totaling $55,234.50 from the money market
account, 2nd by Specht. Motion Carried. Motion by Gillespie to
approve 42 checks #13642 thru #13683 and service charge—totaling
$50,680.07 from the checking account and 12 checks #1 thru #3 and
#1001 thru #1009—totaling $1,186,686.60 from the business account, 2nd
by Specht. Motion Carried.
PUBLIC COMMENT: Specht would like the agenda items to be reworded.
ADJOURN MEETING: Motion by Specht to adjourn the regular monthly town
board meeting at 8:00p.m., 2nd by Gillespie. Motion Carried.
Supervisor Poe declared the regular monthly town board meeting
adjourned.
Respectfully submitted,
__________________________________________.
Betty Manson, Clerk/Treasurer