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July 12, 2011 Regular Monthly Meeting Minutes
Town of Germantown
N7560 17th Avenue, New Lisbon, WI 53950
Regular Town Board Meeting Minutes
July 12, 2011
7:03p.m.—8:14p.m.
Town Officials Present: Chairman William Jax Supervisors: James
Collis, Steven Gillespie, and David Specht.
Town Official Absent: Supervisor: Rosetta Boyle
Others Present: Clerk/Treasurer: Betty Manson, Asst Clerk/Treasurer:
Marion Uphoff (arrived at 8:20p.m.), Zoning Administrator: William
Bruce, EM Director: Fred Cobbs, Town Officer: Tony Green, Town
Worker: Richard Martin and approximately 6 guests.
CALL MEETING TO ORDER: Chairman Jax called the regular monthly board
meeting to order at 7:03p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 4 locations within the Town and on the Town’s
website, and was published in “The Messenger” on July 12, 2011.
APPROVE AGENDA IN ANY ORDER: Jax stated that the agenda will be in
the order as presented.
MINUTES: Motion was made by Collis to approve the minutes of the
Board of Review meeting held on June 10, 2011, Regular Monthly Board
meeting held on June 14, 2011 as written, 2nd by Gillespie. Motion
Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT INC. REPORT: Manson
read the following monthly financial statement:
Town of Germantown Accounts
Balances in Accts 06/30/2011 as per Bank Statements
06/01/2011 Balance on Hand $173,102.33 Checking $7,695.76
06-01---06-30 Deposits $41,775.82 Money Market $831.73
06-01---06-30 Disbursements $52,745.04 Impact Fees $48,500.62
06/30/2011 Balance on Hand $162,133.11 LGIP $682.83
Business $104,422.17
Total $162,133.11
Outstanding Checks: $152.81
Loan for new truck: Principal balance—$99,877.22
Gillespie stated that Boyle had reviewed and reconciled with the bank
statements and is in agreement with Clerk/Treasurer. Gillespie also
stated that Boyle has reviewed the checks on-line, checking who the
check was made out to and verifying the amount and Boyle reviewed all
the endorsements of the cancel checks, and all were correct. Motion
was made by Gillespie to approve the treasurers and reconciliation
reports as presented, 2nd by Collis. Motion Carried.
—BUCKHORN ACRES PROPERTY OWNER’S, INC/MORRO’S MILE INC. REPORT:
Gillespie read the Buckhorn Acres Property Owner’s and Morro’s Mile
Inc monthly financial statement. Motion was made by Gillespie to
approve the Buckhorn Acres Property Owner’s, Inc financial report
dated June 30, 2011. Income: $0.00; Disbursements: $352.80—Balance:
$42.76—no outstanding checks and Morro’s Mile Property Owner’s Inc.
financial report dated June 30, 2011. Income: $0.12; Disbursements:
$0.00—Balance: $1,428.13, no outstanding checks, 2nd by Collis.
Motion Carried.
RESOLUTION 2011-03 ACCEPT LAND DONATION: RESOLUTIONON 2011-04
AMENDING BEAR PAW LAKE PUD AND COPPER POINT PUD: Motion was made by
Collis to table Resolution 2011-03 Accept Land Donation and Resolution
2011-04 Amending Bear Paw Lake PUD and Copper Point PUD. B Pavloski
wanted to know the reason why the board was tabling because it is
holding up sales? Manson stated that she had received a recommendation
from Attorney Curran to table both resolutions due to the wording.
Bruce stated that the Planning Commission had approved amending Bear
Paw Lake PUD and Copper Point PUD and recommended approval of
Resolution 2011-04. Collis amended previous motion to table
Resolution 2011-04. Motion was made by Collis to approve Resolution
2011-04 Amending Bear Paw Lake PUD and Copper Point PUD, 2nd by
Specht. Roll Call taken by Manson: Specht—Aye, Collis—Aye,
Gillespie—Aye, and Jax—Aye. Motion Carried.
LIQUOR LICENSES—TEMPORARY (PICNIC)—40ET8; OPERATOR’S LICENSES—KARIE
NOVOTNY-KOZY’S PIZZA—TANYA SCHULTZ-KOZY’S PIZZA: Motion was made by
Specht to approve the Temporary (Picnic) to 40et8, 2nd by Jax. Motion
Carried. Motion was made by Gillespie to approve Operator’s Licenses
to Karie Novotny—Kozy’s Pizza and Tanya Schultz—Kozy’s Pizza, 2nd by
Collis. Motion Carried.
MVP WATER SUPPLY: Specht stated that MVP had applied for a grant with
Village of Necedah for water. Only a portion of the grant was
approved. Specht had discussed with Planning Commission a couple of
years ago. At this time Specht does not think a good idea for the
Town to get involved. Motion was made by Jax to table MVP Water
Supply, 2nd by Specht. Motion Carried—Tabled.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: Officer Green reported that 4th of July
week-end was very busy—3 different accidents. Green also reported
that the County Rd G Cause Way bridge project was scheduled for late
July and that there will be no lane closures.
—TOWN OFFICER CONTRACT: Motion was made by Gillespie to table Town
Officer Contract, 2nd by Jax. Motion Carried—Tabled.
—DISCUSSION WITH POSSIBLE DISBURSEMENT OF CONSTABLE’S WEAPONS: Jax
stated that he had checked with different appraisers and that the
constable’s weapons were worth $260.00. The town has been offered
$300.00 for the weapons. Motion was made by Jax to dispose of the 3
Constables Weapons for $300.00 a piece, 2nd by Gillespie. Motion
Carried.
EMERGENCY MANAGEMENT REPORT: Cobbs reported that the Town had
received the grant money for the chipping in June. Cobbs stated that
56 properties had their brush chipped. He has proposed Park Place to
be the target area in 2012. Cobbs will gather information about
tornado sirens. Cobbs also will look into FEMA grants for Public
Safety (Police and Fire buildings)—He will take this to the Public
Safety committee. He will also get quotes for new public safety
radios and possibly put in the 2012 budget.
PARK REPORT: Martin stated that if the Town does the work on the
Brendle Park trails, it will cost approximately $7,100.00 for
materials to put 4” screenings on the trails.
ROADS REPORT: Martin reported that the culvert on 20th needs to be
replaced. Town can buy culvert and Hamms will install. A DNR permit
is required. Manson stated that this project would qualify for the
50/50 matching funds from Juneau County for culvert repair. Martin
also stated that there is no issue with the Army Corp of Engineering.
Motion was made by Specht to approve the funding to repair the culvert
on 20th, 2nd by Jax. Motion Carried. Manson also stated that she had
received the TRIP funding check of $20,579.00 for the 41st road
construction project that was done in 2010.
ZONING ADMINISTRATORS REPORT:
BUILDING PERMITS: Bruce reported that he has issued 12 building
permits (11-35 through 11-46) Bruce also reported of the 17 permits
were issued in June for $2,525.00 and so far in July—4 building
permits.
STREET SIGNS: Bruce stated that the Town has street signs that are in
terrible condition. He will replace worst signs first.
APPROVAL OF THE PRELIMINARY AND FINAL PLAT FOR 8TH ADDITION OF COPPER
POINT: Motion was made by Jax to approve the preliminary and final
plat for 8th Addition of Copper Point, 2nd by Collis. Motion
Carried.
VOUCHERS: Motion was made by Gillespie to approve 56 checks #15297
thru #15355 and 4EFT #2011-18 thru #2011-21, totaling $132,446.50 and
3 checks #15309, #15313, & #15315 was voided from the General Account;
1 check #1082— totaling $96,000.00 from Business Account; 1 check #608
totaling 36,147.77 from the Money Market Account, 2nd by Specht.
Motion Carried.
PUBLIC COMMENT: Vukich: Would like the board to take into
consideration to let the Harbor Condos drag 30 yards of beach that
belongs to the Town of Germantown. He has met with Darrin from WRPCO
and has their permission, but first must get this in writing. Vukich:
Questioned if property owners could take the down dead wood from Town
of Germantown’s property. Board replied “no, as this is a liability
matter”. Bruce would like an agreement signed before any work can be
done. Simonson: Buckhorn Acres Property Owner’s Association does not
like the “No Wake Zone” Board replied that area has a lot of stumps
when the water is low, so for safety reasons is why that area is
posted “No Wake Zone” Simonson: Has concerns with the microphone
system, suggests turning off the air conditioner during meetings.
CLOSED SESSION AS PER STATE STATUTE 19.85 (1)(C) CONSIDERING
EMPLOYMENT, PROMOTION, COMPENSATION, OR PERFORMANCE EVALUATION DATA OF
ANY PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENTAL BODY HAS JURISDICTION
OR EXERCISES RESPONSIBILITY: Motion was made by Specht to go into
closed session per state statute 19.85(1)(c) Considering employment,
promotion, compensation, or performance evaluation data of any public
employee over which the governmental body has jurisdiction or
exercises responsibility at 8:07p.m., 2nd by Gillespie. Roll Call
taken by Manson: Specht—Aye, Collis—Aye, Gillespie—Aye, and Jax—Aye.
Motion Carried.
RECONVENE IN OPEN SESSION AS PER STATE STATUTE 19.85 (2): Motion was
made by Jax to reconvene in open session as per State Statute 19.85
(2) at 8:12p.m., 2nd by Specht. Roll Call taken by Manson:
Specht—Aye, Collis—Aye, Gillespie—Aye, and Jax—Aye. Motion Carried.
ANY BUSINESS TRANSACTION FROM CLOSED SESSION: Jax stated the closed
session reflected no decisions
EMPLOYEE HANDBOOK ADDENDUM—JOB DESCRIPTIONS: HEALTH
INSURANCE/RETIREMENT EMPLOYEE SHARE: Motion was made by Jax to table
Job Descriptions and Health Insurance/Retirement employee share until
Boyle can be present, because she has been working on the job
descriptions, 2nd by Gillespie. Motion Carried—Tabled.
ADJOURN MEETING: Motion was made by Specht to adjourn the regular
monthly town board meeting at 8:14p.m., 2nd by Collis. Motion
Carried.
Chairman Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer