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July 14, 2009 July 14, 2009 Reg Monthly Meeting
Regular Town Board Meeting Minutes
July 14, 2009
7:10p.m.—8:35p.m.
Town Officials Present: Chairman: William Jax, Supervisors: Rosetta
Boyle, Steve Gillespie, Michael Poe, and Dave Specht.
Town Official Absent: None.
Others Present: Clerk/Treasurer: Betty Manson, Assistant
Clerk/Treasurer: Marion Uphoff, Zoning Administrator: William Bruce,
EM Director: Fred Cobbs, Public Works Workers: Richard Martin & Gary
Ernsting, Town Engineer: Larry Koopman, Village of Necedah Clerk:
Roger Herried, and approximately 25 guests.
CALL MEETING TO ORDER: Jax called the regular monthly board meeting
to order at 7:10p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 4 locations—The Landing now has a message
center where notices will also be posted and this agenda was published
in “The Messenger” on July 9, 2009.
APPROVE AGENDA IN ANY ORDER: Jax stated the board will follow agenda
as presented.
MINUTES: Motion was made by Boyle to approve the minutes of the
regular monthly board meeting held on June 9, 2009, and a special
board meeting held on June 23, 2009, 2nd by Gillespie. Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT—BUCKHORN ACRES PROPERTY
OWNER’S, INC/MORRO’S MILE INC. REPORT: Manson read the following
monthly financial statement:
Town of Germantown Accounts
Balances in Accts 5/31/2009 as per Bank Statements
06/1/2009 Balance on Hand $862,373.71 Checking $6,786.32
06-1---06-30 Deposits $11,029.67 Money Market $49,178.88
06-1---06-30 Disbursements $44,374.77 Impact Fees $285,864.87
06/30/2009 Balance on Hand $829,028.61 CD #1 $40,391.49
LGIP $100,516.66
Business $346,290.29
Total $829,028.61
Outstanding checks—totaling $3,128.32
Poe stated he has reviewed and reconciled with the bank statements on
July 8, 2009 and is in agreement with the Clerk/Treasurer. Poe also
stated that the M & I Bank is no longer returning the canceled
checks—only images, making it harder to check the back of the check
for the endorsements. Motion was made by Poe to approve the
treasurers and reconciliation reports as presented, 2nd by Boyle.
Motion was made by Poe to approve Morro’s Mille Inc Financial Report,
dated June 30, 2009. Income—0.30 (interest) and expenses—$715.35
(refunds to property owners) leaving a balance: $976.57 and Buckhorn
Acres Proper Owner’s Inc Financial Report dated June 30, 2009 (no
income or expenses)—balance: $966.47, 2nd by Gillespie. Motion
Carried.
POSSIBLE DONATION FOR NEW NECEDAH LIBRARY: Guest speaker, Roger
Herried—Village of Necedah Clerk, gave a presentation for the funding
that is needed for the new Necedah Library. Motion was made by Specht
to put donation for the Necedah Library on the August agenda, 2nd by
Boyle. Motion Carried.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: In the absence of Officer Green, Manson read
the following report: Several calls over the holiday weekend—fireworks
complaints, citations issued for a very large disturbance, two arrests
for OWI, and several other traffic stops for moving violations.
EMERGENCY REPORT: Cobbs reported on the Wildfire Protection
Plan—Germantown is the most hazardous area—maps will be available next
month. Certified training for the board/employees will take place
this fall and be presented by Zoning Administrator—Bruce. Alternate
EOC is up and running. Contingency plan for an alternate polling
place, the Town currently has the Our Lady of the Lake Church. Cobbs
suggested that the proposed maintenance building would be better
location due to its proximity to the normal polling place; the Town
Hall.
FIRE NUMBER REPLACEMENT: Cobbs stated that the fire numbers at
Buckhorn Estates are the small white ceramic tiles and are unreadable.
Not presently in the budget, will need resolution to transfer money
on the August agenda. Motion was made by Poe to purchase 80 new flag
style fire signs for Buckhorn Estates, 2nd by Gillespie. Motion
Carried.
WHISTLING WINGS UNAUTHORIZED REPAIR: Cobbs reported that the ditch
that was created to manage the water flow and accommodate the excess
water due to the flooding in 2008 in Whistling Wings had been filled
in, but was not authorized to do so. Board agreed that prior Town
approval is required to work in the Town’s road right of way. By doing
so, Whistling Wings may receive a citation and cost to restore the
ditch to old location. Motion was made by Boyle to not pay the bill
submitted by Whistling Wings for the repair of filling in the ditch,
2nd by Gillespie. 4/1 Motion Carried.
PARK REPORT: Boyle highly commended the public works workers for
their fine job done with the stump removal in the park and the
paths/parking area that were made at “David J Brendle Memorial
Park—“Thank You”. She asked the workers to paint the picnic table at
the Old Town Hall sight.
COMMUNITY CENTER/TOWN HALL TABLES; Price quotes have been received for
the new tables for the Town Hall/Community Center. Motion was made by
Specht to authorize up to $2,000.00 to purchase tables from SAM’S, 2nd
by Poe. Motion Carried.
ROADS REPORT: Poe stated that the residents that will be affected by
the 41st road construction project have been sent letters, so they are
aware of what is being done on that road. Road work is tentatively
scheduled to start the week of July 20th and for approximately 3
weeks.
DISSCUSSION/POSSIBLY BID APPROVAL FOR ADDITIONAL TOWN PLOW TRUCK: Jax
suggested that an additional plow truck (same size) is needed to plow
the subdivisions so that the public works workers can be plowing at
the same time. Planning is being made to plow all town roads, so
eventually a large plow truck will be needed. Motion was made by Poe
to get bids for additional similar size plow truck with snow plowing
equipment, 2nd by Specht. Motion Carried.
BUILDING REPORT: Koopman stated that he will have updated plans of
the proposed maintenance building later this week.
REVIEW PLANS: Board would like to have a special meeting to review
the plans before letting out for bids.
ZONING ADMINISTRATORS REPORT:
BUILDING PERMITS: Bruce reported 11 building permits were issued:
9-28 thru 9-38 totaling $970.00—June and $840.00—July.
APPROVAL TYPOGRAPHICAL ERRORS IN PUBLIC NUISANCE ORDINANCE #34: Board
has received a corrected copy of Public Nuisance Ordinance #34.
Motion was made by Specht to approve Public Nuisance Ordinance #34
with the corrected typographical errors, 2nd by Jax. Motion Carried.
SIP & GDP 3RD ADDITION TO COPPER POINT: Planning Commission has
recommended approval to the town board for the SIP and GDP 3rd
Addition to Copper Point, stating that they found only minor changes
in the plan. Motion was made by Specht to approve the SIP and GDP 3rd
Addition to Copper Point, 2nd by Gillespie. Motion Carried.
RESOLUTION #2009-04 SANITARY DISTRICT #1 EXPANSION (LEGAL DESCRIPTION:
17-017-004 SW 1/4, NW 1/4, SECTION 17, 40 ACRES): Motion was made by
Boyle to adopt Resolution # 2009-04 Sanitary District #1 Expansion
(Legal Description: 17-017-004 SW ¼, NW ¼, Section 17, 40 Acres, 2nd
by Jax. Motion Carried.
OPERATOR’S LICENSES: TASHA STEEN (THE DIRTY TURTLE) MELISSA HALL
(SHIPWRECK BAY) BENJAMIN SAUTER (SHIPWRECK BAY) TANYA SCHULTZ (KOZY’S
PIZZA): Motion was made by Poe to approve the following operator’s
licenses:
Tasha Steen—The Dirty Turtle—pending back ground check
Melissa Hall—Shipwreck Bay—Background check OK
Benjamin Sauter—Shipwreck Bay—Background check OK
Tanya Schultz—Kozy’s Pizza—Background check OK, 2nd by Gillespie.
Motion Carried.
GERMANTOWN TOWN CEMETERY LONG TERM MAINTENANCE: Poe credited the
Town’s Public Works workers for their fine work done at the town
Cemetery. Long term maintenance is needed—stones broken, tipped or
tilted. It was suggested to make a long term plan with Public Works
worker, Dick Martin as he has done similar work.
FIREWORKS PERMIT—WATER FEST: Jax stated that previously the fee for
the Water Fest fireworks permit had been waived. Motion was made by
Poe to approve the Water Fest fireworks permit contingent to receiving
the certificate of liability insurance with Town of Germantown being
named first, waiving the fee, 2nd by Gillespie. Motion Carried.
APPROVE VOUCHERS: Motion was made by Boyle to approve 57 checks
#13948 thru #14004 & EFT 7-09 & 7a-09 and service charge—totaling
$49,534.16 from the checking account, and #596—totaling $50,000.00
from the money market account, 2nd by Gillespie. Motion Carried.
PUBLIC COMMENT: Jim Collis informed the board that the town should
receive a government state bid price for the town plow truck. Chris
Runge would like a reply to his letter dated June 8, 2009, in regards
to the water run off problem on his property located on Trophy Lane.
Poe stated that this was not an agenda item; therefore, no reply is
being made at this time.
ADJOURN MEETING: Motion was made by Specht to adjourn the regular
monthly town board meeting at 8:35p.m., 2nd by Boyle. Motion Carried.
Chairperson Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer