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June 9, 2009 June 9, 2009 Reg. Monthly Meeting
Regular Town Board Meeting Minutes
June 9, 2009
7:00p.m.—8:27p.m.
Town Officials Present: Chairman: William Jax, Supervisors: Rosetta
Boyle, Steve Gillespie, Michael Poe, and Dave Specht.
Town Official Absent: None.
Others Present: Clerk/Treasurer: Betty Manson, Assistant
Clerk/Treasurer: Marion Uphoff, Town Attorney: William Curran,
Zoning Administrator: William Bruce, Town Officer: Tony Green,
Public Works Worker: Richard Martin, and approximately 12 guests.
CALL MEETING TO ORDER: Jax called the regular monthly board meeting
to order at 7:00p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING/MESSAGE CENTERS: Manson verified that
this meeting had been properly posted at 3 locations and published in
“The Messenger” on June 4, 2009.
APPROVE AGENDA IN ANY ORDER: Jax stated the board will follow agenda
as presented.
MINUTES: Motion was made by Boyle to approve the minutes of the
Board of Review (adjourn to later date) meeting held on May 12, 2009,
the regular monthly board meeting held on May 12, 2009, a Public
Hearing held on May 21, 2009, and a special board meeting held on May
21, 2009, 2nd by Gillespie. Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT—BUCKHORN ACRES PROPERTY
OWNER’S, INC/MORRO’S MILE INC. REPORT: Manson read the following
monthly financial statement:
Town of Germantown Accounts
Balances in Accts 5/31/2009 as per Bank Statements
05/1/2009 Balance on Hand $876,146.74 Checking $6,160.67
05-1---05-31 Deposits $7,004.85 Money Market $94,135.14
05-1---05-31 Disbursements $20,777.88 Impact Fees $283,797.82
05/31/2009 Balance on Hand $862,373.71 CD #1 $38,988.27
LGIP $100,484.62
Business $338,807.19
Total $862,373.71
Outstanding checks—totaling $345.68
Poe stated he has reviewed and reconciled with the bank statements on
June 8, 2009 and is in agreement with the Clerk/Treasurer. Motion was
made by Poe to approve the treasurers and reconciliation reports as
presented, 2nd by Gillespie. Motion was made by Poe to approve Morro’s
Mille Inc Financial Report, dated May 31, 2009—balance: $1,689.62 and
Buckhorn Acres Proper Owner’s Inc Financial Report dated May 31,
2009—balance: $966.47, 2nd by Boyle. Motion Carried.
LIQUOR LICENSES/OPERATOR’S LICENSES/CIGARETTE LICENSES/SODA LICENSES:
See exhibit #A for a listing of all Liquor (Class B Combo, Class A
Combo, Class B Beer, and Class C Wine) Licenses, Cigarette Licenses,
and Soda (Non-Intoxicating) Licenses. Motion by Jax to approve all
liquor (Class B Combo, Class A Combo, Class B Beer, and Class C Wine)
licenses, cigarette licenses, and soda licenses, 2nd by Poe. Motion
Carried. Manson stated for clarification that she has received
notification from the Wisconsin Department of Revenue to deny the
issuance of any license or permits to the Buckhorn Café—JJM
Corporation of Mauston—at this time they do not hold a valid seller’s
permit. To clarify the previous motion, Motion by Poe to grant a
liquor license to Buckhorn Café, but the issuing being after the Clerk
receives the a valid seller’s permit, 2nd by Jax. Motion Carried. See
exhibit #C for a listing of all Operator’s Licenses to be issued June
9, 2009 thru June 30, 2009. Motion by Poe to grant all operators’
licenses to be issued June 9, 2009 thru June 30, 2009 with the
exception of Bridget Roose pending her receiving certification, 2nd by
Boyle. See exhibit #B for a listing of all operators’ licenses to be
issued July 1, 2009 thru June 30, 2010. Motion by Poe to grant
Georgia Hulse a provisional license pending her court case, Bridget
Roose pending receiving proper certification, and all operators’
licenses on exhibit #B issued July 1, 2009 thru June 30, 2010, 2nd by
Jax. Motion Carried.
Attorney Curran left the meeting at 7:20p.m.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT—WEAPONS DISPERSAL—STATE CRIMINAL STATUTES
ORDINANCE #45: Green would like the board to table the State Criminal
Statutes Ordinance #45 until Attorney Curran has a chance to look at
it. He stated that he has done the background checks for the
operator’ licenses that have been submitted. Green recommended that
the board consider keeping the weapons at this time. Green also
received information on a grant writing seminar in Green Bay, July 29,
2009, that he would like to attend. Motion by Poe to approve sending
up to 2 people to attend a grant writing seminar in Green Bay, this is
the costs of the seminar and other related costs to attend, 2nd by
Gillespie. Jax would like to see Officer Green attend this seminar;
Poe amended his motion to also include Officer Green, 2nd by
Gillespie. Motion Carried.
EMERGENCY REPORT—REPLACEMENT OF STREET SIGNS/FIRE NUMBERS: Bruce
reported that the electrical pedestal has been installed at the Old
Town Hall site on County Road G/16th Ave. Bruce has ordered 49 street
signs, including posts and hardware. He is replacing signs starting
at the South end of the township—south of County Road G/58th/HH/43rd
this year and planning to do North of G in the spring of 2010.
PARK REPORT: Boyle has received a bid from Robinson Stump Grinding to
remove 84 stumps in the Town of Germantown Park for a sum of $785.52.
Motion was made by Boyle to hire Robinson Stump Grinding to remove the
stumps in the park for a total of $785.82, 2nd by Specht. Motion
Carried. Boyle reported the Town Hall/Community plumbing repair is
tentatively scheduled to be done this Thursday, June 11, 2009. Boyle
also stated that the out houses in the park are in very poor shape and
a hazard—a health and safety issue and recommended to the board to
remove. Motion by Jax to have the Town workers remove the outhouses
and fill in, 2nd by Specht. Motion Carried. Boyle also reported that
she has had a chance to walk the new “David J Brendle Memorial Park”
that is located on 38th. Boyle would like the board to look into the
possibility of expanding the current Town Hall/Community Center
parking lot, due to the lack of parking available.
ROADS REPORT/AWARD 2009 ROAD REPAIR BIDS: Poe prepared a spreadsheet
with all the 2009 road repair bids. Motion by Specht to award the
road repair bids as follows: Crack filling to Allied Blacktop for
$7,183.00, seal coating to Scott’s Construction for $54,285.35,
shouldering to Scott’s Construction for $13,222.65, for a total of
$74,691.00. 15% of the total cost of crack filling, seal coating, and
shouldering is $11,203.65—this money be taken out of the impact fee
account. ($74,691.00 minus $11,203.65 equals $63,487.35), 2nd by Poe.
There is currently $116,294.00 in the 2009 road repair budget. After
crack filling, seal coating, and shouldering, the remainder in the
2009 road repair budget is $52,806.65. 41st Street reconstruction
project exceeds the amount available in the 2009 budget. Motion was
made by Poe to Table 41st Street reconstruction road project until
further review can be done, 2nd by Specht. Motion Carried
BUILDING REPORT: Jax reported that Larry Koopman—Town Engineer is at
the stage where a packet can be put together so the bidding process
can begin. A public hearing will be held after that.
ZONING ADMINISTRATORS REPORT—BUILDING PERMITS: Bruce reported 12
building permits were issued: 9-16 thru 9-27 totaling $1,420.00(9
permits in May, 3 in June). At the May 27, 2009 Planning Commission
meeting it was decided that there was no density change in Copper
Point, so therefore is a minor change. Bruce also reported that the
drainage ditch located on Trophy Drive has been eliminated and would
like this road referred to Larry Koopman—Town Engineer.
APPROVE VOUCHERS: Motion was made by Boyle to approve 50 checks
#13898 thru #13947 & EFT 6-09 and service charge—totaling $44,478.50
from the checking account, and #595—totaling $45,000.00 from the money
market account, 2nd by Jax. Motion Carried.
FEES FOR HALL RENTAL FOR GERMANTOWN HOMEOWNER’S ASSOCIATIONS: Motion
by Jax to allow the Town of Germantown Homeowner’s Associations the
use of the Town Hall/Community Center at no charge if the associations
give the Town of Germantown a 2 week advance notice and no food/drink
is present, if using the kitchen, than the standard fee applies, 2nd
by Gillespie. Motion Carried.
PUBLIC COMMENT: Collis questioned the 41st Street bid. Manson stated
that the message centers, that were previously on the agenda, had
gotten overlooked. Motion by Poe to purchase 3 message centers—1 med
size (1 sided with posts) for Buckhorn Store—2 med size (wall mount)
for Germantown Junction Store and The Landing for a cost of $1,215.00,
2nd by Jax. Motion Carried.
CLOSED SESSION AS PER STATE STATUTE 19.85 (1)(C) CONSIDERING
EMPLOYMENT, PROMOTION, COMPENSATION, OR PERFORMANCE EVALUATION DATA OF
ANY PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENTAL BODY HAS JURISDICTION
OR EXERCISES RESPONSIBILITY: Motion was made by Jax to go into closed
session per state statute 19.85(1)(c) Considering employment,
promotion, compensation, or performance evaluation data of any public
employee over which the governmental body has jurisdiction or
exercises responsibility at 8:05p.m., 2nd by Poe. Roll Call taken by
Manson: Specht—Aye, Boyle—Aye, Poe—Aye, Gillespie—Aye, and Jax—Aye.
Motion Carried.
RECONVENE IN OPEN SESSION AS PER STATE STATUTE 19.85 (2): Motion was
made by Jax to reconvene in open session as per State Statute 19.85
(2) at 8:20p.m., 2nd by Gillespie. Roll Call taken by Manson:
Specht—Aye, Boyle—Aye, Poe—Aye, Gillespie—Aye, and Jax—Aye. Motion
Carried.
ANY BUSINESS TRANSACTION FROM CLOSED SESSION: Board asked if Dick
Martin had any questions or concerns. Martin would like to see the
board plan ahead regarding snowplowing. He also asked the board to
consider purchasing another grass mower possibly with a bagger for
around the buildings. Martin suggested to put on next years’ budget.
Motion was made by Jax to increase Town Worker Dick Martin’s wage
$1.00/hr to $17.50/hour (a 6% increase), 2nd by Specht. Motion
Carried.
Poe clarified his previous motion of approving Buckhorn Café’s Liquor
License, but stating the Clerk/Treasurer may not issue until the Café
has a valid seller’s permit. Jax amended his previous motion—Class B
Combo should have a separate motion. Motion was made by Poe to
approve all Class B Combo Liquor Licenses/Soda (Non-intoxicating)
Licenses as listed on exhibit A (Buckhorn Café may not be issued by
the Clerk/Treasurer until the Café has a valid seller’s permit), 2nd
by Boyle. Motion Carried. Motion was made by Boyle to approve Class
A Combo, Class B Beer, Class C Wine, Soda (Non-intoxicating), and
Cigarette Licenses as listed on Exhibit A, 2nd by Poe. Motion
Carried.
ADJOURN MEETING: Motion was made by Specht to adjourn the regular
monthly town board meeting at 8:27p.m., 2nd by Poe. Motion Carried.
Chairperson Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer