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March 9, 2010 Regular Monthly Board Meeting Minutes
Town of Germantown
N7560 17th Avenue, New Lisbon, WI 53950
Regular Town Board Meeting Minutes
March 9, 2010
7:00p.m.—8:40p.m.
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Town Officials Present: Supervisors: Rosetta Boyle, Steve Gillespie,
Michael Poe, and Dave Specht.
Town Official Absent: Chairman: William Jax.
Others Present: Clerk/Treasurer: Betty Manson, Assistant
Clerk/Treasurer: Marion Uphoff, Zoning Administrator: William Bruce,
Town Engineer: Larry Koopman, Town Attorney: William Curran (arrived
at 7:35p.m.), and approximately 12 guests.
CALL MEETING TO ORDER: In the absence of Chairman Jax, due to illness
and accordance to Ordinance 45, Supervisor Poe called the regular
monthly board meeting to order at 7:00p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 4 locations within the Town and this agenda
was published in “The Messenger” on March 4, 2010.
APPROVE AGENDA IN ANY ORDER: Poe stated that the board may change the
order of this agenda; Attorney Curran is expected to arrive and he
wants him present for the agenda item: Water Supply at Best Power.
MINUTES: Motion was made by Boyle to approve the minutes of the
regular monthly board meeting held on February 9, 2010, and a special
board meeting held on March 1, 2010, 2nd by Gillespie. Poe noted the
correction of the date of the January 12, 2010 regular board meeting
minutes; stating that it was previously approved with a January 12,
2009 date. Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT—BUCKHORN ACRES PROPERTY
OWNER’S, INC/MORRO’S MILE INC. REPORT: Manson read the following
monthly financial statement:
Balances in Accts 02/28/2010 as per Bank Statements----------------
02/01/2010 Balance on Hand-$2,325,625.26
Checking-$96,734.08
02-01-02-28 Deposits-$1,072,642.50 Money
Market-$42,331.66
02-01-02-28 Disbursements-$2,939,015.15 Impact
Fees-$191,770.08
02/28/2010 Balance on Hand-$459,252.61 CD
#1-$41,361.59
LGIP-$681.08
Business-$86,374.12
Total-$459,252.61
Outstanding checks—totaling $83,746.55
Poe stated that he had reviewed and reconciled with the bank
statements and is in agreement with Clerk/Treasurer on 03/09/2010. Poe
stated due to being locked out of the online banking account, he was
not able to verify the endorsements of the cancel checks, but the
balances are correct. Motion was made by Poe to approve the
treasurers and reconciliation reports as presented, 2nd by Specht.
Motion Carried. Manson stated that she had received notification that
the CD that is at the M & I Bank had matured in February and had
automatically rolled over with a 1.242%. The early withdrawal fees
would be $83.84. Gillespie recommended leaving the CD at the M & I
Bank.
COMMUNITY WILDFIRE PROTECTION PLAN; Bruce stated the board should
have received a draft copy of Community Wildfire Protection Plan and
asking for board approval and resolution to approve the community
wildfire protection plan. Amy Luebke & Rebecca Moen: Wildlife-Urban
Interface Specialists for the West Central Region gave a brief
presentation of the extreme fire danger within the township. Grant has
been approved for the chipping in the high risk areas. Resolution to
adopt the Northeast Juneau County Community Wildfire Protection Plan
was handed out to the board. No action may be taken as it is not on
the agenda. Board recommends putting this item on the next agenda.
COMBINING SANITARY DISTRICTS #1 & #2: Will ask Curran when he
arrives, what the status of combining Sanitary Districts 1 & 2 are.
Poe read Buckhorn Acres Property Owners, Inc. and Morro’s Mile Inc.
monthly financial statements. Motion was made by Poe to approve
Buckhorn Acres Property Owner’s Inc Financial Report dated February
28, 2010. Income: $1,695.00; Disbursements: $465.00—Balance:
$4,025.28—no outstanding checks and Morro’s Mile Inc Financial Report,
dated February 28, 2010. Income: $166.64; Disbursements:
$00.00—Balance: $2,021.25—no outstanding checks, 2nd by Gillespie.
Motion Carried.
APPROVE FIRE & EMS REVISED CONTRACTS FOR NECEDAH FIRE AND EMS:
Gillespie stated that he has received the final contracts for the
Necedah Fire and EMS with only the revision being the name change of
the organization. Motion was made by Gillespie to approve the
contract for the Necedah Fire and EMS, 2nd by Specht. Motion Carried.
WATER SUPPLY AT BEST POWER: Poe stated that this agenda item will be
moved down until Curran can be present for discussion.
OPERATOR’S LICENSES: SHAWNA BEST—SOUTH SHORE, ANNIE E ROZINSKI—KOZY’S
PIZZA: Manson stated that Officer Green has done the background
checks for Shawna Best and Annie E Rozinski and recommends approval.
Motion was made by Boyle to approve the operator’s licenses for Shawna
Best—South Shore and Annie E Rozinski—Kozy’s Pizza, 2nd by Gillespie.
Motion Carried.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: None.
EMERGENCY MANAGEMENT REPORT:
DISCUSSION OUTDOOR BURNING BAN: Bruce looking for board input in
regards to the outdoor burning ban. Bruce recommends a “No Burning
Ban” limited to campfires only. Poe: “How would this affect the
major developers?” Bruce: “They are controlled by the State: 1” of
snow.” Specht: “Would like to see the outdoor wood burning furnaces
approved with revised distances from homes and the height of the
chimney.” Poe: “Recommends not banning outdoor burning completely.”
PARK REPORT: Boyle working on the enlargement of the Community
Center/Town Hall parking lot. She is also applying for a grant for
the Brendle Park and will submit when she has the required
information. This grant will be used to improve the trails, add
benches and a sign.
ROADS REPORT: Poe reported that he has received approval for the TRIP
funding to use on 0.8 mile of 41st road project. This road project is
estimated at costing $63,000.00. $20,569.00 from TRIP leaving the
town with the remaining cost.
POSSIBLY APPROVAL OF LETTING OF BIDS FOR THE TOWN HALL/COMMUNITY
CENTER PARKING LOT AND 41 STREET: Poe recommends letting of the bids
for the 41st and a separate bid for the Town Hall/Community Center
parking lot expansion. Motion was made by Poe to approve letting of
bids for the Town Hall parking lot expansion and 41st Street TRIP
program, 2nd by Specht. Motion Carried.
7:35p.m. Attorney Curran arrived.
WATER SUPPLY AT BEST POWER: Wayne Dupius: MVP Business Partner stated
that they received notification from DNR to fix a nitrate problem in
the water supply at Best Power. John Hay: MVP; stated that there are
options—drill another well, treat the H2O problem, or hook up from the
Village of Necedah. They are asking the Town of Germantown to
participate in additional funding and apply for the grant. Attorney
Curran: Have not provided the Town with enough information to make a
decision. Motion was made by Specht to refer the Water Supply at Best
Power to the Planning Commission, 2nd by Gillespie. Motion Carried.
ROADS REPORT:
PARKING AREA AT THE END OF 17TH AVENUE (SOUTH OF LITTLE YELLOW RIVER):
Tabled
SNOW PLOW/LAWN MOWER: Tabled
TOWN DUMP HOURS AND DISCUSSION OF POSSIBLE HIRING OF LIMITED TIME
EMPLOYEES TO STAFF TOWN DUMP: 2009 hours for the town brush dump
were: Wednesday 11:00a.m—5:00p.m. and Saturday 8:00a.m.—1:00p.m.
Motion was made by Poe to continue with the same hours for the brush
dump for 2010, Wednesday 11:00a.m.—5:00p.m. and Saturday
8:00a.m.—1:00p.m. and have Chairman Jax explore the use of the limited
time employees to staff the town dump, 2nd by Boyle. Motion Carried.
COMBING SANITARY DISTRICT’S 1 & 2: Attorney Curran: “Has not heard
anything further of combining sanitary district’s 1 & 2.”
BUILDING REPORT:
MAINENANCE BUILDING CHANGE ORDERS: Still waiting for the change
orders of keyless entry, fan controls, heat alarm, and stairway.
Koopman: Have not received pay request #4, but he expects to receive
it by the April meeting.
ZONING ADMINISTRATORS REPORT:
BUILDING PERMITS: Bruce reported 2 building permits issued: 10-01 and
10-02.
APPROVE VOUCHERS: Motion was made by Boyle to approve 53 checks
#14376 thru #14228 and 3EFT #2010-03, #2010-05, and 2010-06—totaling
68,539.39 from the checking account, 1 EFT 2010-04 and service charge
totaling $4,763.30 from money market and 13 checks #1041 thru #1053
totaling $2,844,369.81 from business account,, 2nd by Gillespie.
Motion Carried.
PUBLIC COMMENT: B Pavloski: “Questioned why Copper Point 4th Addition
was not on the agenda.” Kekelis: “Questioned if there would be
restrictions for outdoor boilers.” Specht: “Commented that a Public
Hearing would be held prior to approval.” G Thompson: “Has concerns
who will issue burning permits. He recommends not banning but
regulating the outdoor burning.” Collis: “Recommendation Rheinhardt
Construction for the parking lot paving.” Poe: “Recommends special
board meeting in March for Copper Point/Lawn Mower/Snowplow.” P
Pavloski: “Almost impossible to get rid of branches on large parcel
without burning them.” Korbein: “Asked board to take in
consideration environmental factors when deciding the outdoor burning
ban.”
ADJOURN MEETING: Motion was made by Boyle to adjourn the regular
monthly town board meeting at 8:40p.m., 2nd by Gillespie. Motion
Carried.
Acting Chairman Poe declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer