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May 11, 2010 Regular Monthly Board Meeting Minutes
Town of Germantown
N7560 17th Avenue, New Lisbon, WI 53950
Regular Town Board Meeting Minutes
May 11 , 2010
7:00p.m.—8:27p.m.
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Town Officials Present: Chairman: William Jax, Supervisors: Rosetta
Boyle, Steven Gillespie, Michael Poe, and David Specht.
Town Official Absent: None
Others Present: Clerk/Treasurer: Betty Manson, Assistant
Clerk/Treasurer: Marion Uphoff, Zoning Administrator: William Bruce,
Town Worker: Dick Martin, and approximately 16 guests.
CALL MEETING TO ORDER: Chairman Jax called the regular monthly board
meeting to order at 7:00p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 4 locations within the Town and this agenda
was not published in “The Messenger” on May 6, 2010 due to the
Messenger over looking this notice.
APPROVE AGENDA IN ANY ORDER: Motion was made by Boyle to approve the
agenda as presented, 2nd by Poe. Motion Carried.
MINUTES: Motion was made by Boyle to approve the minutes of the
regular monthly board meeting held on April 13, 2010, and special
board meetings held on April 17, 2010 and May 7, 2010, 2nd by Specht.
Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT—BUCKHORN ACRES PROPERTY
OWNER’S, INC/MORRO’S MILE INC. REPORT: Manson read the following
monthly financial statement:
Town of Germantown Accounts
Balances in Accts 04/30/2010 as per Bank Statements
04/01/2010-Balance on Hand-$342,592.43
Checking-$36,952.86
04-01---04-30-Deposits-$55,656.17 Money
Market-$23,478.52
04-01---04-30-Disbursements-$54,021.46 Impact
Fees-$203,623.26
04/30/2010-Balance on Hand-$344,227.14 CD
#2-$41,361.59
LGIP-$681.32
Business-$38,129.59
Total-$344,227.14
Outstanding checks—totaling $27,967.23
Poe stated that he had reviewed and reconciled with the bank
statements and is in agreement with Clerk/Treasurer on 05/10/2010, Poe
also stated that he has reviewed the checks, checking who the check
was made out to and verifying the amount and he reviewed the
endorsements of the cancel checks, and all were correct. Motion was
made by Poe to approve the treasurers and reconciliation reports as
presented, 2nd by Gillespie. Motion Carried. Poe read Buckhorn Acres
Property Owner, Inc and Morro’s Mile Inc. monthly financial reports
for the month of April 2010. Motion was made by Poe to approve the
Buckhorn Acres Property Owner, Inc financial report dated April 30,
2010. Income: $0.00; Disbursements: $3,500.00—Balance: $350.28—no
outstanding checks and Morro’s Mile Inc. financial report dated April
30, 2010. Income: $0.17; Disbursements: $0.00—Balance: $2,021.59,
no outstanding checks, 2nd by Jax. Motion Carried.
RESOLUTION 2010-04: EXPANSION OF BOUNDARIES OF O’DELLS SANITARY
DISTRICT #1: Poe read Resolution 2010-04: Expansion of boundaries of
O’Dells Sanitary District #1. Motion was made by Poe to approve
Resolution 2010-04: Expansion of boundaries of O’Dells Sanitary
District #1, 2nd by Gillespie. Roll Call vote was taken by Manson:
Specht—Aye, Boyle—Aye, Poe—Aye, Gillespie—Aye, and Jax—Aye. Motion
Carried.
ORIDINANCE #46: NO PARKING ON 15TH AVENUE: Jax stated that there has
been a parking problem on 15th Avenue. Attorney Curran has drafted a
general ordinance—parking on town roads. The board needs to decide
Section 9 Penalties. After discussion, Motion was made by Poe to
adopt Ordinance #46: Parking On Town Roads and set the penalties as
following: Section 9 (a) $5.00 if within seven days of the issuance
of the parking violation citation; (b) $10.00 if more than seven days
after the issuance of the parking violation citation, but before
mailing of the first notice required by Sec. 345.28 Wis. Stats.; (c)
$25.00 if paid after the mailing of the first notice required by Sec.
345.28 Wis. Stats., but before mailing of the second notice required
thereby; (d) $50.00 if paid after the mailing of the second notice as
required by Sec. 345.28 Wis. Stats., but before the mailing of the
notice of suspension to the Wisconsin Department of Transportation;
(e) $100.00 if paid after the mailing of the notice of suspension to
the Wisconsin Department of Transportation required by Sec. 345.28
Wis. Stats., 2nd by Boyle. Roll Call vote was taken by Manson:
Specht—Aye, Boyle—Aye, Poe—Aye, Gillespie—Aye, and Jax—Aye. Motion
Carried.
OPERATOR’S LICENSES: TAMME GEORGESON—SHIPWRECK BAY; ALYSSA
GRAMS—BUCKHORN STORE: Manson stated that Officer Green has done the
background checks for Tamme Georgeson and Alyssa Grams and recommends
approval. Motion was made by Gillespie to approve the operator’s
licenses for Tamme Georgeson—Shipwreck Bay and Alyssa Grams—Buckhorn
Store, 2nd by Specht. Motion Carried.
COMBINING SANITARY DISTRICTS #1 & #2: Poe suggests asking Attorney
Curran to review this; asking if Sanitary District #2 can dissolve—is
there an election needed to do this or other options. Specht wants to
wait for Curran’s advice. Tabled.
WRPCO SPEAKER—FENCE DISCUSSION: Gregory Egtvedt and Darrin Johnson
wanted clarification on the recently passed fence ordinance. Egtvedt:
“Stated that erecting a fence is an extreme enforcement tool, using
this as a last resort. WRPCO sends 3 or more letters to the property
owners in violation before erecting a fence—the fence would be a split
rail decorative fence to prevent encroachment onto their property.”
Bruce stated that he is willing to comply if there is a line of
communication between the Town and WRPCO. Specht questioned if this
property is mowed for fire prevention purposes. Johnson: “We don’t
mow, but property owners that abut this land can remove down dead
trees with their permission.” Board would like Attorney Curran to
review the letter that was sent to the Town and discuss at the
Planning Commission meeting.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: Manson reported that Officer Green’s calls
for service have been increasing as the weather is getting better.
Recent calls have been damage to property complaint, 30th Street,
damage to vehicle complaint, the drowning case on Castle Rock Lake and
he has made several traffic stops. He encourages the residents to
report any suspicious activity. He would like to have a law
enforcement committee meeting.
EMERGENCY MANAGEMENT REPORT: Bruce reported that the Fire Protection
signs will be going up soon. The town will receive additional FEMA
money from the 2008 flood (less than $100.00).
PARK REPORT: Boyle reported that she has submitted the application for
the grant for the Brendle Park improvements. Gravel has been put on
the expansion of the parking lot at the Community Center/Town Hall.
Robinson has submitted a proposal for stump removal in the park.
Motion was made by Specht to accept the proposal for stump removal for
$500.00, 2nd by Boyle. Motion Carried. .
ROADS REPORT: Complaints have been received from subdivisions
regarding the sand that remains on their roads after the winter snow
plowing season.
AWARD 41ST TRIP PROJECT PHASE II BID: Poe stated the bids that were
received for the 41st TRIP Project Phase II were Scott’s
Construction—$64,053.70 plus gravel and DL Gasser—$56,882.00 plus
gravel. Poe also stated that the Town would be receiving
approximately $20,000.00 from TRIP for this project. Motion was made
by Poe to accept DL Gasser’s bid of $56,882.00 plus gravel for the
41st TRIP Project Phase II bid, 2nd by Boyle. Motion Carried.
DISCUSSION AND POSSIBLE APPROVAL OF SNOW PLOW TRUCK: Poe read the
truck quotes: V & H—Marshfield—Western Star—$99,722.00; Truck
Country—Madison—Freightliner—$76,078.00; and Mid
State—Marshfield—International—$75,200.00. The equipment quotes were
as follows: Madison Truck Equipment—Madison—$45,061.00; Monroe Truck
Equipment—Marshfield—$45,439.00; and Stainless
Repair—Marshfield—$44,269.00. Martin stated that the radio will be an
additional cost. Motion was made by Gillespie to proceed with the
process in getting snow plow truck—International—$75,200.00 and
equipment—Stainless Repair—$44,269.00, 2nd by Jax. Motion Carried.
FUEL SYSTEM FOR DIESEL: Metco from Hillsboro has submitted a proposal
of $13,629.95 for a fuel system for diesel. Motion was made by Poe to
purchase fuel system for diesel from Metco for a cost of $13,629.95,
2nd by Gillespie. Motion Carried. Board directed Clerk to check if any
additional requirements are needed before the Chairman can accept
Metco’s proposal.
30TH STREET REPAIR: Jax stated that he has received complaints
regarding 30th Street damage that was done by a logger. A sheriff’s
report has been filed. The Town will repair and send bill to
responsible party.
DISCUSSION OF 2010 ROAD PROJECTS –POSSIBLE LETTING BIDS: Motion was
made by Poe to let the bids for the 2010 road projects, 2nd by Jax.
Motion Carried.
BUILDING REPORT: Inside doors have been re-ordered for the new
maintenance building. An Open House is being planned for Saturday,
June 5, 2010
CHANGE ORDERS: There are no change orders for the new maintenance
building for this meeting.
ZONING ADMINISTRATORS REPORT:
BUILDING PERMITS: Bruce reported 9 building permits issued: 10-16 and
10-24
ALLIANT ENERGY UPDATE; Bruce reported that Alliant Energy is
currently proposing to incorporate Castle Rock Shores. Alliant Energy
is moving forward and hopes to be in service by the fall of 2010.
PLANNING COMMISSION RECOMMENDATION FOR CHANGES TO HIGH RIDGE: Bruce
stated that the Planning Commission recommends approval to the Town
Board the changes to High Ridge: Single Condo; not multi-unit.
Overall density remains the same. Motion was made by Specht to approve
the changes of the SIP Final Plat to High Ridge as recommended by the
Planning Commission, 2nd by Jax. Motion Carried.
RESOLUTION 2010-05: RESOLUTION AMENDING PUD #8 OF HIGH RIDGE:
Resolution 2010-05 is not done at this time; will be on next board
meeting’s agenda.
VOUCHERS: Motion was made by Boyle to approve 48 checks #14487 thru
#14533 and 2EFT #2010-09, and 2010-10—totaling 82,048.29—3 checks
voided #14499, #14532, & 14534 from the checking account, 1 check
#5002 totaling $113,788.00 from impact fee account, 2nd by Specht.
Motion Carried.
PUBLIC COMMENT: Ray Feldman would like to know if can get names and
addresses for Alliant Energy pre-construction meeting. Gervase
Thompson had attended a meeting with Alliant Energy—working on natural
gas as far as Shacks Road. Thompson questioned if the No Parking
Roads would be signed or not.
ADJOURN MEETING: Motion was made by Specht to adjourn the regular
monthly town board meeting at 8:27p.m., 2nd by Poe. Motion Carried.
Chairman Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer