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May 12, 2009 May Monthly Meeting
Town Officials Present: Chairman: William Jax, Supervisors: Rosetta
Boyle, Steve Gillespie, Michael Poe, and Dave Specht.
Town Official Absent: None.
Others Present: Clerk/Treasurer: Betty Manson, Assistant
Clerk/Treasurer: Marion Uphoff, Zoning Administrator: William Bruce,
Town Officer: Tony Green, Public Works Worker: Richard Martin, and 9
guests.
CALL MEETING TO ORDER: Jax called the regular monthly board meeting
to order at 7:00p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 3 locations and published in “The Messenger”
on May 7, 2009.
APPROVE AGENDA IN ANY ORDER: Jax stated the board will follow agenda
as presented.
MINUTES: Motion was made by Boyle to approve the minutes of the
regular monthly board meeting held on April 14, 2009, 2nd by Poe,
Motion Carried. Motion was made by Poe to approve minutes of a Joint
Town Board and Planning Commission Public Hearing meeting held on
April 22, 2009, and minutes of a special board meeting held on April
25, 2009, 2nd by Gillespie. Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT—BUCKHORN ACRES PROPERTY
OWNER’S, INC/MORRO’S MILE INC. REPORT: Manson read the following
monthly financial statement:
Town of Germantown Accounts
Balances in Accts 4/30/2009 as per Bank Statements
04/1/2009 Balance on Hand $868,512.19 Checking $6,938.22
04-1---04-30 Deposits $46,484.22 Money Market $114,038.40
04-1---04-30 Disbursements $38,849.67 Impact Fees $280,074.34
04/30/2009 Balance on Hand $876146.74 CD #1 $38,988.27
LGIP $100,444.13
Business $335,63.38
Total $876,146.74
Outstanding checks—totaling $629.18
Poe stated he has reviewed and reconciled with the bank statements and
is in agreement. Motion was made by Poe to approve the treasurers and
reconciliation reports as presented, 2nd by Specht. Motion was made by
Poe to approve Morro’s Mille Inc Financial Report, dated April 30,
2009—balance: $2,464.25 and Buckhorn Acres Proper Owner’s Inc
Financial Report dated April 30, 2009—balance: $1,729.97, 2nd by
Gillespie. Motion Carried.
APPOINT COMMITTEE MEMBERS/BOARD APPROVAL: Jax appointed the committee
members as follows:
Planning Commission: Dave Specht—Chairperson, Michael Poe, Roger
Bean, Audrey Scholl, Jim Collis, Margaret Miller, and Paul Merk.
Board of Appeals: Ray Feldman—Chairperson, Mike Raabe, Keith Korbein,
Jim Fank, Margaret Miller, and Kathy Petras-Timm.
Emergency Planning Committee: Fred Cobbs—EM Director, Bill Bruce—EM
Asst, Gervase Thompson—Juneau County EM Director, Steve
Gillespie—Chairperson, Michael Poe—Supervisor, Dale Simonson, Jim
Collis, and Keith Korbein.
Road Committee: William Jax—Chairperson, Michael Poe, Dave Specht,
Steve Gillespie, and Dick Martin.
Parks and Grounds: Rosetta Boyle—Chairperson, Joyce Mazzoni, Denise
Cobbs, Mary Jane Bean, and Bud Kass.
Law Enforcement Committee: William Jax—Chairperson, Brent
Oleson—Sheriff, Steve Gillespie, Marion Uphoff—Clerk, Bill Curran,
Dale Simonson, and Fred Cobbs.
CRAM Representative: Rosetta Boyle.
Motion was made by Poe to approve the recommendation of the committee
members as presented by Jax, 2nd by Gillespie. Motion Carried.
CLASS B COMBO—OWNERSHIP CHANGE (SOUTH SHORE)—CONSIDER APPROVAL:
Motion was made by Jax to table the Class B Combo, need more
clarification—agent cannot be a LLC, 2nd by Specht. Motion Carried.
LIQUOR OPERATOR LICENSES; MICHELLE HOUSEWORTH—KEVIN ANDRASKA: Motion
was made by Poe to approve Michelle Houseworth’s and Kevin Andraska’s
operator licenses pending background checks done by Town Officer
Green, 2nd by Gillespie. Motion Carried.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: Tony Green stated that the equipment has been
installed in the squad car. House fire on Glacier Point, domestic
arrests, speed trailer will be in Germantown soon to remind motorists
of the speed limits. Jax stated that the old control panel could not
be used with the new equipment making the cost more. Previously the
board had approved $900.00 and the total cost was $1315.00. Motion
was made by Specht to approve amount expended, 2nd by Gillespie. Poe
stated that 3 items (Taser, Computer, and Visa-Bar) have been
purchased for the squad car—in the event that the township no longer
contracts with Juneau County, these items would be returned to the
Town. Motion Carried.
EMERGENCY REPORT—REPLACEMENT OF STREET SIGNS/FIRE NUMBERS: Bruce
stated that F Cobbs has received a quote from Gray Electric to install
electric pedestal, RV receptacle for the old Town Hall located at 16th
and G for $790.00. Motion was made by Poe to accept Gray Electric’s
proposal of $790.00 to do the electrical work at 16th and G, 2nd by
Boyle. Motion Carried. Bruce stated that in 2012 the State of
Wisconsin will mandate new size road name signs—9” lettering. Bruce
wanted recommendations from the Town Board for the way the Town should
prepare for 2012—suggested doing in sections. Bruce/Cobbs attended
Wildfire Meeting in Necedah regarding Fire Plan. Fire numbers need
replacing especially in Buckhorn Estates. Board would like Bruce to
propose a plan for May 21st meeting—making road name signs the
priority take out of fund balance rather than the budget. Motion was
made by Poe to direct EM Asst Bruce to develop plan for street signs
than fire signs, 2nd by Gillespie. Motion Carried.
PARK REPORT—BID OPENING FOR PLUMBING REPAIR: Boyle reported nothing
new for parks. She attended CRAM meeting on May 5th –stating that the
Juneau County Landfill will be at capacity 2012—at this time Juneau
County has no plans for developing a new landfill—County is checking
into utilizing Adams or Monroe County’s Landfill. Jax would like to
get bids for stump removal in the Town Park. Boyle would like to
check the budget first. Jax opened the following bids for plumbing
repair at the community center:
Mauston Plumbing—$2,135.00 an additional $1,263.00 if pump needs
replacing. Lange Plumbing—$4,490.00
Don’s Plumbing—$3,160.00 Seat replacement additional $96.00.
Kendall Trucking & Plumbing—$3,240.00
A & M Plumbing—$3,652.00 Seat replacement additional $102.00
Motion was made by Poe to postpone awarding the bid until the May 21st
meeting, 2nd by Specht. Motion Carried.
ROADS REPORT: Jax stated that the Road Committee had checked the Town
roads on April 25th and have prepared a list of the proposed roads
that needs repairing. May 21st at noon is the date/time that has been
set for the bid opening.
BUILDING REPORT: Specht has not received any preliminary plans as of
yet.
ZONING ADMINISTRATORS REPORT—ORDINANCE #34—PUBLIC NUISANCE ORDINANCE:
Bruce reported 4 building permits were issued: 9-12 thru 9-15
totaling $12,000.00 (3 permits in April, 1 in May). Bruce stated that
Ordinance #34 has been recommended for approval from Town’s Attorney.
This ordinance gives the town authority to care of the junk because
the Town can’t prosecute under the Juneau County’s Ordinance.
Gillespie questioned what the zoning administrator does now to
regulate the nuisances. Bruce responded that when he drives around
checking the building permits and their setbacks, he also is looking
for violations, but mostly he relies on community complaints. Bruce
stated that it is up to the Town Board to set fines. Motion was made
by Poe to approve Ordinance #34—Public Nuisance Ordinance with its
modifications, to change 5-7 Penalty to read, $200.00 fine for 1st
offense, $400.00 fine for 2nd Offense, $600.00 fine for 3rd Offense,
$800.00 fine for 4th Offense, and $1,000.00 fine for 5th Offense and
thereafter. ($1,000.00 fine being the cap for the fines), 2nd by Jax.
Motion Carried.
APPROVE VOUCHERS: Motion was made by Boyle to approve 37 checks
#13861 thru #13897 & EFT 5-10 and service charge—totaling $21,598.03
from the checking account, and #594—totaling $20,000.00 from the
money market account, 2nd by Specht. Motion Carried.
PUBLIC COMMENT: Dan Graf stated that he was in favor of the public
nuisance ordinance, but questioned if Bruce would be the only one to
write fines for this ordinance? Poe explained the procedures. Graf
also stated that the taxes are way up and asked the board to make a
fair budget. Poe stated that there was a complaint regarding the Ho
Chunk Nation’s property and wanted to thank the Nation for their
effort as their property is now being cleaned up. Poe also thanked Ray
Feldman for his effort in cleaning up that property. Dale Simonson is
concerned that their subdivision is being surrounded on 3 sides by
berms. Jim Collis warned the board to be careful of the lowest
plumbing bid as it is substantially lower than all the others. Andy
Suehs inquired what the total square mile size of this township is and
how much property does the Pavloski’s own within the Town? Specht
estimated them to own 5%.
CLOSED SESSION AS PER STATE STATUTE 19.85 (1)(C) CONSIDERING
EMPLOYMENT, PROMOTION, COMPENSATION, OR PERFORMANCE EVALUATION DATA OF
ANY PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENTAL BODY HAS JURISDICTION
OR EXERCISES RESPONSIBILITY: Motion was made by Specht to go into
closed session per state statute 19.85(1)(c) Considering employment,
promotion, compensation, or performance evaluation data of any public
employee over which the governmental body has jurisdiction or
exercises responsibility at 8:05p.m., 2nd by Boyle. Roll Call taken
by Manson: Specht—Aye, Boyle—Aye, Poe—Aye, Gillespie—Aye, and
Jax—Aye. Motion Carried.
RECONVENE IN OPEN SESSION AS PER STATE STATUTE 19.85 (2): Motion was
made by Poe to reconvene in open session as per State Statute 19.85
(2) at 8:20p.m., 2nd by Specht. Roll Call taken by Manson:
Specht—Aye, Boyle—Aye, Poe—Aye, Gillespie—Aye, and Jax—Aye. Motion
Carried.
ANY BUSINESS TRANSACTION FROM CLOSED SESSION: Motion was made by
Gillespie to increase Assistant Clerk/Treasurer Marion Uphoff’s wage
$0.55/hr to $19.05/hour (a 3% increase), 2nd by Poe. Motion Carried.
ADJOURN MEETING: Motion was made by Specht to adjourn the regular
monthly town board meeting at 8:22p.m., 2nd by Poe. Motion Carried.
Chairperson Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurers