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November 10, 2009 Regular Monthly Board Meeting Minutes
Town of Germantown
N7560 17th Avenue, New Lisbon, WI 53950
Regular Town Board Meeting Minutes
November 10, 2009
7:00p.m.—8:29p.m.
Town Officials Present: Chairman: William Jax, Supervisors: Rosetta
Boyle, Steve Gillespie, Michael Poe, and Dave Specht.
Town Official Absent: None.
Others Present: Clerk/Treasurer: Betty Manson, Assistant
Clerk/Treasurer: Marion Uphoff, Zoning Administrator: William Bruce,
EM Director: Fred Cobbs, Town Officer: Tony Green, Public Works
Worker: Richard Martin, and approximately 10 guests.
CALL MEETING TO ORDER: Jax called the regular monthly board meeting
to order at 7:00p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 4 locations within the Town and this agenda
was published in “The Messenger” on November 5, 2009.
APPROVE AGENDA IN ANY ORDER: Jax stated that the board will follow
the agenda in the order presented.
MINUTES: Motion was made by Boyle to approve the minutes of the
regular monthly board meeting held on October 13, and special board
meetings held on October 2, 2009, October 22, 2009 and November 5,
2009, 2nd by Gillespie. Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT—BUCKHORN ACRES PROPERTY
OWNER’S, INC/MORRO’S MILE INC. REPORT: Manson read the following
monthly financial statement:
Town of Germantown Accounts
Balances in Accts 10/31/2009 as per Bank Statements
10/1/2009 Balance on Hand $796,261.36 Checking
$7,146.23
10-1---10-31 Deposits $43,119.31 Money Market
$29,237.07
10-1---10-31 Disbursements$171,927.03 Impact
Fees$313,246.85
10/31/2009 Balance on Hand $667,453,64 CD #1
$40,391.49
LGIP $100,619.04
Business $176,802.96
Total $667,453.64
Outstanding checks—totaling $79.44
Manson noted in the Treasurer’s Report that check #14143 for $64.44
cleared the M & I Bank, but also showed up in Quick Books
reconciliation report as outstanding.
Poe stated he has reviewed and reconciled with the bank statements on
November 10, 2009 and is in agreement with the Clerk/Treasurer. Poe
also stated that he has reviewed the checks, checking who the check
was made out to and verifying the amount—he will review the
endorsements at a later date. Poe also verified the check #14143 for
$64.44 cleared the M&I Bank but also showed up as outstanding in the
Quick Books report. Motion was made by Poe to approve the treasurers
and reconciliation reports as presented, 2nd by Gillespie. Motion
Carried. Poe read Buckhorn Acres Property Owners, Inc. and Morro’s
Mile Inc. monthly financial statements. Motion was made by Poe to
approve Buckhorn Acres Property Owner’s Inc Financial Report dated
October 31, 2009. Income $705.00 and expenses $10.00—balance:
$3,364.30—no outstanding checks, and Morro’s Mille Inc Financial
Report, dated October 31, 2009. Income—$0.22 and no expenses—balance:
$2,179.07—no outstanding checks, 2nd by Specht. Motion Carried.
ATV SURVEY: Specht presented to the board, a survey that he wants
sent with the taxes regarding ATV usage within the town. Motion was
made by Specht to authorize up to $120.00 for Concept Printing to
print postcards with the ATV Survey, 2nd by Poe. Motion Carried.
SPECIAL ASSESSMENTS—BUCKHORN ACRES PROPERTY OWNERS, INC. AND MORRO’S
MILE INC.: Motion was made by Specht to put the special assessments
from Buckhorn Acres Property Owners, Inc. and Morro’s Mile Inc. on the
2009 property taxes, 2nd by Boyle. Motion Carried.
RESOLUTION #2009-08 TRANSFERRING MONEY IN 2009 BUDGET: Poe read
resolution #2009-08 transferring money in 2009 budget. Motion was
made by Poe to adopt Resolution #2009 Transferring Money in 2009
Budget as presented, 2nd by Gillespie. Roll call vote taken by
Manson: Specht—Aye, Boyle—Aye, Poe—Aye, Gillespie—Aye, and Jax—Aye.
Motion Carried.
NECEDAH AMBULANCE/FIRE DEPARTMENT CONTRACTS: Gillespie shared his
concerns with the Necedah Ambulance/Fire Contracts. Gillespie
proposed to approve at the December regular monthly board meeting.
Motion was made by Poe to rescind his motion made on October 22,
2009—to permit Chairman Jax to discuss the proposed changes that
Attorney Curran has recommended to the Necedah Fire Department, if the
Necedah Fire Department agrees to the recommended changes, than
Chairman Jax may sign the Necedah Fire Contract, 2nd by Specht. Motion
Carried.
COMBINING SANITARY DISTRICTS #1 : Tabled—documents with the
attorneys.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: Officer Green has 150 hours left in his
contract, he suggested changing hours due the traffic volume not here
at this time of the year. Board agreed to the change. He stated that
2 are in custody and charges pending, relating to the recent
burglaries within the town.
EMERGENCY MANAGEMENT REPORT: Cobbs reported that Bill Bruce and he
attended a Community Wildfire Plan meeting. He has prepared a pamphlet
for Bill Bruce to hand out with the building permits. G. Thompson
stated that there are 8-10 prioritized areas within Juneau County that
are extremely high risks—Germantown has the top 3 areas. Cobbs will
contact the DNR to see if he can get 6 signs: “Entering Hazardous
Wildfire Area”.
PARK REPORT: Boyle reported that the Park Committee has met and
recommends the Community Center/Town Hall parking lot expansion.
Martin reported that the expansion will double the present parking lot
size; that 15 pine trees have been relocated in the park near the
bathroom facilities, and will cut 6 dead oaks.
ROADS REPORT:
LIMITED TIME EMPLOYEES FOR SNOW REMOVAL: Poe read the ad for the
limited time employees for snow removal and reported and has received
5 applications. Poe, Jax, and Martin (Roads Committee) will conduct
the job interviews. Poe also reported that he was on the Juneau
County LRIP committee and the Germantown will receive grant money in
the amount of $20,596.00 for the 41st road construction project.
State of Wisconsin decides if this money will be allotted either in
2010 or 2011. At present, Germantown has $12,000.00 in the matching
fund account at Juneau County
BUILDING REPORT: Poe reported that on 11-11-09 the cement on the
walls will be poured on the salt/sand shed. The in-floor heating has
been inspected on the maintenance building and the cement is also
expected to be poured on 11-11-09. Steel is being delivered Thursday
or Friday.
MAINTENANCE BUILDING CHANGE ORDERS: Poe reported there are no change
orders at this time. He stated that change orders will be on the
11-11-09 agenda. Making it the sixth time on the agenda.
ZONING ADMINISTRATORS REPORT:
BUILDING PERMITS: Bruce reported 12 building permits were issued
since the last meeting, 9-67 thru 9-78. Total collected for
October—$1,730.00 and to this date in November—$140.00.
STOP SIGNS ON PRIVATE ROADS: Bruce reported that there are 7 private
roads that do not have stop signs, and recommends to the board to
place stop signs at these locations. Jax stated for safety reasons,
stop signs should be placed on those 7 private roads. Motion was made
by Jax to place stop signs at the 7 private roads, 2nd by Boyle.
Motion Carried.
BOARD APPROVAL OF GDP & SIP FOR 2ND ADDITION TO STONE GATE LAKE:
Motion was made by Poe to approve the GDP and SIP for 2nd Addition to
Stone Gate Lake, 2nd by Specht. Motion Carried.
APPROVE VOUCHERS: Motion was made by Boyle to approve 49 checks
#14144 thru #14192 & EFT 11-09—totaling $73,718.90 from the checking
account, 1 check EFT 10a-09—totaling $5,563.70 from the money market
account, and 2 checks #1027 and #1028 totaling $77,500.00 from
business account, 2nd by Poe. Motion Carried.
PUBLIC COMMENT: Collis questioned if the Town had contacted Juneau
County about who does what snowplowing within the township?
CLOSED SESSION AS PER STATE STATUTE 19.85 (1)(C) CONSIDERING
EMPLOYMENT, PROMOTION, COMPENSATION, OR PERFORMANCE EVALUATION DATA OF
ANY PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENTAL BODY HAS JURISDICTION
OR EXERCISES RESPONSIBILITY: Motion was made by Jax to go into closed
session per state statute 19.85(1)(c) Considering employment,
promotion, compensation, or performance evaluation data of any public
employee over which the governmental body has jurisdiction or
exercises responsibility at 7:46p.m., 2nd by Boyle. Roll Call taken
by Manson: Specht—Aye, Boyle—Aye, Poe—Aye, Gillespie—Aye, and
Jax—Aye. Motion Carried.
RECONVENE IN OPEN SESSION AS PER STATE STATUTE 19.85 (2): Motion was
made by Jax to reconvene in open session as per State Statute 19.85
(2) at 8:28p.m., 2nd by Poe. Roll Call taken by Manson: Specht—Aye,
Boyle—Aye, Poe—Aye, Gillespie—Aye, and Jax—Aye. Motion Carried.
ANY BUSINESS TRANSACTION FROM CLOSED SESSION: Motion was made by
Specht to increase Clerk/Treasurer Betty Manson’s wage $0.55/hr to
$19.05/hour (a 3% increase), 2nd by Poe. Motion Carried.
ADJOURN MEETING: Motion was made by Specht to adjourn the regular
monthly town board meeting at 8:29p.m., 2nd by Poe. Motion Carried.
Chairperson Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer