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November 9, 2010 Regular Monthly Board Meeting Minutes
Town of Germantown
N7560 17th Avenue, New Lisbon, WI 53950
Regular Town Board Meeting Minutes
November 9, 2010
7:02p.m.—7:58p.m.
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Town Officials Present: Chairman: William Jax, Supervisors: Rosetta
Boyle, Steven Gillespie, Michael H Poe, and David Specht.
Town Official Absent: None
Others Present: Clerk/Treasurer: Betty Manson, Asst Clerk/Treasurer:
Marion Uphoff, Zoning Administrator: William Bruce, Town Worker:
Dick Martin, EM Director: Fred Cobbs, and approximately 7 guests.
CALL MEETING TO ORDER: Chairman Jax called the regular monthly board
meeting to order at 7:00p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 4 locations within the Town and on the Town’s
website, and was published in “The Messenger” on November 4, 2010.
APPROVE AGENDA IN ANY ORDER: Jax stated that the agenda will be in
the order as presented.
MINUTES: Motion was made by Boyle to approve the minutes of the
Regular monthly board meeting held on October 7, 2010 and minutes of
special board meetings held on October 19, 2010 and October 21, 2010
as written, 2nd by Gillespie. Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT INC. REPORT: Manson
read the following monthly financial statement:
Town of Germantown Accounts
Balances in Accts 10/31/2010 as per Bank Statements
10/01/2010 Balance on Hand $122,342.41 Checking $5,335.71
10-01---10-31 Deposits $41,597.10 Money Market $1,725.44
10-01---10-31 Disbursements $37,673.70 Impact Fees $33,151.89
10/31/2010 Balance on Hand $126,265.81 CD #2 $41,361.59
LGIP $682.09
Business $44,009.09
Total $126,265.81
Outstanding checks—totaling $3,807.95
Loan for new truck: Principal balance—$115,733.28
Poe stated that he had reviewed and reconciled with the bank
statements and is in agreement with Clerk/Treasurer on 11/09/2010, Poe
also stated that he has reviewed the checks on-line, checking who the
check was made out to and verifying the amount and he reviewed the
endorsements of the cancel checks, and all were correct. Motion was
made by Poe to approve the treasurers and reconciliation reports as
presented, 2nd by Gillespie, Motion Carried.
—BUCKHORN ACRES PROPERTY OWNER’S, INC/MORRO’S MILE INC. REPORT: Poe
read Buckhorn Acres Property Owner’s, Inc and Morro’s Mile Property
Owner’s Inc. monthly financial reports for the month of October 2010.
Motion was made by Poe to approve the Buckhorn Acres Property Owner’s,
Inc financial report dated October 31, 2010. Income: $450.00;
Disbursements: $1,510.00—Balance: $1,840.46—no outstanding checks and
Morro’s Mile Property Owner’s Inc. financial report dated October 31,
2010. Income: $265.70; Disbursements: $0.00—Balance: $2,342.75, no
outstanding checks, 2nd by Jax. Motion Carried.
--SPECIAL ASSESSMENTS: Buckhorn Acres Property Owner’s Inc., Morro’s
Mile Inc., and Sanitary District have submitted special assessments
for the Town to put on the 2010 taxes. Motion was made by Poe to
approve Buckhorn Acres Property Owner’s Inc., Morro’s Mile Inc., and
Sanitary District special assessments to be put on the 2010 taxes, 2nd
by Boyle. Motion Carried.
COMBINING SANITARY DISTRICTS #1 & #2: Poe reported that Attorney
Curran has written a letter, stating that Sanitary District #2 can
dissolve as long as they have a petition with 51% in favor and have no
outstanding debts. The town board must state the State Statute why
Sanitary District #2 is to be dissolved. No Action Taken.
APPOINT PLANNING COMMISSION MEMBER: It is Jax’s recommendation to
appoint J.K. Walsh to fill the vacancy on the Planning Commission
Motion was made by Jax to appoint J.K. Walsh to fill the vacancy on
the Planning Commission, 2nd by Boyle. Motion Carried.
ALLIANT ENERGY UPDATE: Bruce reported that Alliant Energy was at a
standstill, but now progressing again—now putting in the latterals.
The target date for completion is end of November.
NATURAL GAS HOOK-UP: BTU has submitted a proposal of $2,015.00 to
hook the Town Hall/Community Center and the Public Works building to
the natural gas. Motion was made by Poe to have BTU hook the Town
Hall/Community Center and the Public Works building to the natural gas
for $$2,015.00 with have the money coming out of the impact fee
account, 2nd by Gillespie. Motion Carried.
MUTUAL AID RESPONSE SYSTEM: Gillespie stated that the mutual aid
response system agreement is at Attorney Curran’s for review. No
Action Taken.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: Officer Green absent—Cobbs stated that Green
is in training but will be in the town this week-end.
—TOWN OFFICER CONTRACT: Cobbs stated that the Town Officer Contract
automatically renews every year—unless either Town of Germantown or
Juneau County ends contract.
EMERGENCY MANAGEMENT REPORT: Cobbs reported that he has applied for a
chipping grant from the DNR—the same as last year. He also reported
that there was a small fire in the North end of the Town.
PARK REPORT: Boyle reported that there has been a marker (stone) put
at the entrance of Brendle Park. The lamps have been installed in
Community Center/Town Hall parking lot yesterday.
ROADS REPORT: Poe reported that 4 loads of gravel have been hauled
onto Bean Lane.
—SPEED LIMIT ORDINANCE #47: Poe presented Ordinance #47, stating that
the forfeiture lines need to be filled in. Motion was made by Poe to
adopt Ordinance #47 using the State’s forfeiture as set in the current
Uniform State Traffic Deposit Schedule, 2nd by Gillespie. Poe
recommends to purchase the remaining speed limit signs from Lange
Enterprises as they have given the Town a better price quote. Roll
Call Vote was taken by Manson. Specht—Aye; Boyle—Aye; Poe—Aye;
Gillespie—Aye; and Jax—Aye. Motion Carried.
BUILDING REPORT: Poe reported that the new alarm systems have been
activated.
ZONING ADMINISTRATORS REPORT:
BUILDING PERMITS: Bruce reported 7 building permits issued: 10-59 and
10-65. Fees collected in October—$1,250.00 and so far in
November—$270.00.
RESOLUTION #12-APPROVE AMENDED PUD COPPER POINT GENERAL DEVELOPMENT
PLAN AND SPECIFIC IMPLEMENTATION PLAN: Motion was made by Poe to
approve Resolution #12—Amended PUD Copper Point General Development
Plan and Specific Implementation Plan, 2nd by Specht. Roll Call Vote
was taken by Manson. Specht—Aye; Boyle—Aye; Poe—Aye; Gillespie—Aye;
and Jax—Aye. Motion Carried.
RESOLUTION #13-APPROVE PUD CAMPFIRE LAKE: Motion was made by Jax to
approve Resolution #13—PUD Campfire Lake, 2nd by Gillespie. Roll Call
Vote was taken by Manson. Specht—Aye; Boyle—Aye; Poe—Aye;
Gillespie—Aye; and Jax—Aye. Motion Carried.
RESOLUTION #14-APPROVE SPECIFIC IMPLEMENTATION PLAN FOR CAMPFIRE LAKE:
Motion was made by Gillespie to approve Resolution #14—Specific
Implementation Plan for Campfire Lake, 2nd by Boyle. Roll Call Vote
was taken by Manson. Specht—Aye; Boyle—Aye; Poe—Aye; Gillespie—Aye;
and Jax—Aye. Motion Carried.
VOUCHERS: Motion was made by Boyle to approve 58 checks #14825 thru
#14882 and 2EFT #2010-24 and 2010-25, totaling $35,121.83 from the
General Account, 2 checks #1058 & #1059— totaling $43,000.00 from
Business Account, 2nd by Gillespie. Motion Carried.
PUBLIC COMMENT:
Poe: Stated that the owner of Kozy’s Pizza—Stella Hysell had passed
away.
Cobbs: Questioned what the voucher for New Lisbon Fire Dept was for?
CLOSED SESSION AS PER STATE STATUTE 19.85 (1)(C) CONSIDERING
EMPLOYMENT, PROMOTION, COMPENSATION, OR PERFORMANCE EVALUATION DATA OF
ANY PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENTAL BODY HAS JURISDICTION
OR EXERCISES RESPONSIBILITY: Motion was made by Jax to go into closed
session per state statute 19.85(1)(c) Considering employment,
promotion, compensation, or performance evaluation data of any public
employee over which the governmental body has jurisdiction or
exercises responsibility at 7:34p.m., 2nd by Specht. Roll Call taken
by Manson: Specht—Aye, Boyle—Aye, Poe—Aye, Gillespie—Aye, and
Jax—Aye. Motion Carried.
RECONVENE IN OPEN SESSION AS PER STATE STATUTE 19.85 (2): Motion was
made by Boyle to reconvene in open session as per State Statute 19.85
(2) at 7:55p.m., 2nd by Gillespie. Roll Call taken by Manson:
Specht—Aye, Boyle—Aye, Poe—Aye, Gillespie—Aye, and Jax—Aye. Motion
Carried.
ANY BUSINESS TRANSACTION FROM CLOSED SESSION: Motion was made by Poe
not to pay compensatory time for the office staff, paying only
overtime for over 40 hours worked. No pay increases in 2011 for any
town employee, 2nd by Specht. Motion Carried.
ADJOURN MEETING: Motion was made by Specht to adjourn the regular
monthly town board meeting at 7:58p.m., 2nd by Boyle. Motion Carried.
Chairman Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer