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September 13, 2011 Regular Monthly Meeting Minutes
Town of Germantown
N7560 17th Avenue, New Lisbon, WI 53950
Regular Town Board Meeting Minutes
September 13, 2011
7:00p.m.—8:10p.m.
Town Officials Present: Chairman William Jax Supervisors: Rosetta
Boyle, James Collis, Steven Gillespie, and David Specht—arrived at
7:40p.m.
Town Official Absent: Supervisor David Specht—arrived at 7:40p.m.
Others Present: Clerk/Treasurer: Betty Manson, Asst Clerk/Treasurer:
Marion Uphoff, Zoning Administrator: William Bruce, EM Director:
Fred Cobbs, Town Worker: Richard Martin, Town Officer: Tony Green
and approximately 8 guests.
CALL MEETING TO ORDER: Chairman Jax called the regular monthly board
meeting to order at 7:00p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 4 locations within the Town and on the Town’s
website, and was published in “The Messenger” on September 8, 2011.
APPROVE AGENDA IN ANY ORDER: Jax stated that the agenda will be in
the order as presented.
MINUTES: Motion was made by Collis to approve the minutes of the
Regular Monthly Board meeting held on August 9, 2011 as written, 2nd
by Boyle. Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT INC. REPORT: Manson
read the following monthly financial statement:
Town of Germantown Accounts
Balances in Accts 08/31/2011 as per Bank Statements
08/01/2011 Balance on Hand $97,679.00 Checking $6,571.48
08-01---08-31 Deposits $306,322.56 Money Market $835.89
08-01---08-31 Disbursements $61,855.65 Impact Fees $59,876.14
08/31/2011 Balance on Hand $342,145.91 LGIP $682.96
Business $274,179.44
Total $342,145.91
Outstanding Checks: $1,604.81
Loan for new truck/tractor/mower: Principal balance—$117,215.42
Gillespie stated that he had reviewed and reconciled with the bank
statements and is in agreement with Clerk/Treasurer. Gillespie also
stated that he had reviewed the checks on-line, checking who the check
was made out to and verifying the amount and he reviewed all the
endorsements of the cancel checks, and all were correct. Motion was
made by Gillespie to approve the treasurers and reconciliation reports
as presented, 2nd by Collis. Motion Carried.
—BUCKHORN ACRES PROPERTY OWNER’S, INC/MORRO’S MILE INC. REPORT:
Gillespie presented the Buckhorn Acres Property Owner’s and Morro’s
Mile Inc monthly financial statement. Motion was made by Gillespie to
approve the Buckhorn Acres Property Owner’s, Inc financial report
dated August 31, 2011. Income: $30.00; Disbursements: $0.00—Balance:
$44.34—no outstanding checks and Morro’s Mile Property Owner’s Inc.
financial report dated August 31, 2011. Income: $0.05;
Disbursements: $44.00—Balance: $1,177.28, no outstanding checks, 2nd
by Jax. Motion Carried.
EMERGENCY SERVICES DISCUSSION: Gillespie—Chair of the Public Safety
Committee stated that this Committee replaces the Law Enforcement and
Emergency Management Committees. He further stated that there are
some deficiencies in Town of Germantown’s emergency services and that
this needs to improve. Gillespie questioned why the Town pays 71% of
New Lisbon’s Fire Department’s budget. Lynn Willard—New Lisbon Fire
Department Chief responded by saying that City of New Lisbon residents
pay taxes in New Lisbon to cover costs. Gillespie stated that this
cannot continue and would like to see a change. Willard also stated
that he had received a letter from the Town of Germantown, but did not
respond in writing as requested, but was here to answer questions.
Fifty per cent of Town of Germantown is covered by the New Lisbon Fire
Department. The last fire inspection was done 05-23-2011 in the Town
of Germantown. Board would like copies of the inspections done within
the Town. Willard stated that he did not have to provide copies to
the Town only a report of the inspections done. Board would like this
report. Willard stated that Town of Germantown has more calls than any
other municipality. Why is the Town billing for New Lisbon’s fire
calls? Willard stated that this is in the contract.
—Supervisor David Specht arrived at 7:40p.m.
RESOLUTION 2011-05 TRANSFER FUNDS TO BALANCE 2011 BUDGET (EQUIPMENT
TRUCK/TRACTOR: Jax read Resolution 2011-05 transferring $10,000.00
from General Fund to account 53311-5 Equipment Truck Tractor. Motion
was made by Gillespie to adopt resolution #2011-05, 2nd by Collis.
Roll Call Vote was taken by Manson: Specht—Aye; Boyle—Aye;
Collis—Aye; Gillespie—Aye; and Jax—Aye. Motion Carried.
OPERATOR’S LICENSE—SARAH FORSYTHE—BUCKHORN CAFÉ AND BUCKHORN
STORE: Manson stated that Officer Green had done a background check
on Sarah Forsythe and recommends approval. Motion was made by Jax to
approve the operator’s license to Sarah Forsythe—Buckhorn Café
and Buckhorn Store, 2nd by Boyle. Collis abstained. Motion Carried.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: Officer Green stated that the Buckhorn G
Causeway project started today (9-13-2011) and is to be completely by
approximately September 30, 2011. There will be no closures and that
one lane will be open at all times. Green also stated the problems
that he is seeing with the emergency services within the township.
He will be working full time hours in the Town of Germantown all of
September and half of October and will be working more day shifts.
EMERGENCY MANAGEMENT REPORT: Cobbs reported that he along with Bruce
had met with Juneau County Emergency Management and discussed the lack
of an emergency plan for all Juneau County public parks. They will
have a plan in place by 2012.
PARK REPORT: Boyle stated that she will be marking the trees in the
park that needs to be culled. She continues to have problems getting
someone to engrave the stone at Brendle Park. Town workers will put
screenings in Brendle Park in October. Martin would like to put “No
Vehicles Beyond This Point” in Brendle Park due to ATV’s coming into
the park. Board instructed Martin to get “No Vehicles Beyond This
Point” signs. Boyle also stated that she has put an addendum to the
Employee Policy in regards to vacation in all board members mail boxes
and would like this item to be put on the October agenda.
ROADS REPORT:
—2011-2012 WINTER SALT: Jax stated that North American Salt Company
has sent a denial letter to the town; they cannot fulfill the contract
that was submitted last month due to the lack of availability of salt.
Martin has contacted 2 other places: Cargill and Morton Salt.
Motion was made by Jax to approve Cargill salt quote of $75.25/Ton
delivered (220 Tons), 2nd by Specht. Motion Carried.
Martin questioned if the Town Board was interested in getting into the
TRIP program and if so, which road project would they like him to
submit. Motion was made by Jax to have Martin submit ½ of 40th
into the TRIP program, 2nd by Gillespie. Motion Carried. Martin
also reported that they have started changing the speed limit signs
and questioned how many is needed on 38th. Bruce stated that a sign
is needed at each intersecting road in the direction that the traffic
is going.
ZONING ADMINISTRATORS REPORT:
BUILDING PERMITS: Bruce reported that he has issued 18 permits since
the last town board meeting.
VOUCHERS: Motion was made by Gillespie to approve 54 checks #15409
thru #15462 and 4EFT #2011-25 thru #2011-28, totaling $105,495.26 from
the General Account; 4 checks #1084 thru #1087— totaling $131,726.70
from Business Account, 2nd by Jax. Motion Carried.
PUBLIC COMMENT:
Bruce: Reminded Town Board that tomorrow, 09-14-2011 will be a
joint town board and planning commission meeting.
Gillespie: Thanked Cobbs for all his time/effort done for the
public safety committee.
ADJOURN MEETING: Motion was made by Specht to adjourn the regular
monthly town board meeting at 8:10p.m., 2nd by Gillespie. Motion
Carried.
Chairman Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer