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September 16, 2008 September Regular Monthly Meeting
Town of Germantown—Juneau County N7560 17th Avenue New Lisbon, WI 53950 Regular Town Board Meeting September 16, 2008 Board Members Present: Chairman—William Jax, Supervisors—David Specht, Rosetta Boyle, Michael H. Poe, and Steven Gillespie. Also present: Approximately 15 citizens, EM Director—Fred Cobbs, Zoning Administrator—William Bruce, and Deputy Clerk/Treasurer—Betty Manson. CALL TO ORDER: Chairman Jax called the regular monthly board meeting to order at 7 p.m. PLEDGE OF ALLEGIANCE: Pledge of allegiance was recited by all present. MINUTES OF AUGUST MEETING—READ AND APPROVE: MOTION by Specht to approve the minutes of the regular monthly board meeting held on August 12, 2008, 2nd by Poe. MOTION CARRIED. TREASURER’S REPORT: Deputy Clerk/Treasurer—Betty Manson read the August 2008 Financial Report. MOTION by Poe to accept the Treasurer’s report as read and he affirmed that the reconciliation of the August 2008 bank statements were correct, 2nd by Gillespie. MOTION CARRIED. APPROVE ALCOHOL LICENSES: CLASS B COMBINATION—NAME CHANGE—JAROSLAW CIECAK /DBA/ BUCKHORN CAFÉ: There has been no word from Attorney Curran in regards to this License, he is checking on the ownership/residence of this operator. TABLED. OPERATORS’ LICENSE: An operators’ license submitted by Jessica Bilski—Buckhorn Café was presented to the board. Town Officer—Tony Green has done a background check and is OK to approve. MOTION by Specht to approve the operators’ license for Jessica Bilski—Buckhorn Café, 2nd by Boyle. MOTION CARRIED. COMMITTEE REPORTS: LAW ENFORCEMENT REPORT: Town Officer—Tony Green absent: EMERGENCY MANAGEMENT: EM Director—Cobbs gave the following emergency report: He has scheduled an emergency management meeting for next Monday, September 22, 2008 at 6:30p.m., on the agenda will be 2009 budget, volunteers, registry for the State of Wisconsin’s Medical/Heavy Equipment. FEMA representative will here next week in regards to the disaster on Whistling Wings. PARK—REPORT: Boyle gave the following park report: Dead trees are marked for cutting. She also reported that she attended the Juneau County CRAM meeting held on Monday, September 15, 2008. This meeting was in regards to the proposed budget. CRAM has received 3 grants, including an extra grant received because the Town of Fountain has joined, because of this the Town of Germantown’s portion of CRAM will be $3,074.00 for 2009—down from $4,036 for 2008. To fulfill an educational part of a grant, CRAM has proposed having the Tech School design and send out a County wide flyer so that all municipalities will have the same information regarding the Juneau County Landfill and Recycling Center. This flyer will cost $0.30 each and will be the responsibility of each municipality—this will be considered at the November meeting. If CRAM can form a cooperative agreement with all municipalities between October 30, 2008 and April 30, 2009 they will be eligible for grant monies. Boyle stressed that it is imperative that user names be on the lists at the Landfill and is the responsibility of the user to see that their name is on the list. STORAGE BULDING AND RECORDS STORAGE BUILDING REPORT: Jax gave the following storage building and records storage building report: The building committee has met once and will be meeting again to decide the dimensions and there will be a report at the October meeting. ROADS—REPORT: Jax gave the following roads report: Farhner’s never gave a contract to the Town for the work that their bid was accepted. The Town may have to contract another contractor to do the work on Apache Lane, Sioux Lane, Lucy Lane, and 30th Street if they do contact the Town. Jim Collis would like to see a speed limit sign on Lucy Lane. Poe stated that Sandstone Drive has been looked at by Scott’s Construction in regards to the hill when entering to the left. The water has been undercutting the road and may need a retaining wall to solve this problem. Specht suggested approving as part of road budget. Scott’s also looked at the damage done by Lulich’s Landscaping at Castle Rock Gardens and possibly can heat to repair this. Boyle suggested charging back the damage repair costs to the Landscaper, but having the Town contract the work to be done, so as it is done to the town’s specifications. MORRO’S MILE AREA—SPECIAL ASSESSMENT DISCUSSION: Richard Huth—representative from Morros’s Mile was here to ask for Town Board’s approval to put this special assessment on the taxes like Buckhorn Acres. He stated that everything has been done to satisfy the Town’s conditions for approval. He has copies for the Town Board of everything to see so they can make their decision at the October meeting. Specht stated that he has been contacted by Ken Curless—that he will be resigning from the PC Board as he is moving out of the township. MOTION by Specht to regretfully accept the resignation of Ken Curless from the Planning Commission, 2nd by Boyle. MOTION CARRIED ZONING ADMINISTRATOR’S REPORT: Bruce gave the following zoning administrator’s report: 7 building permits issued, numbered 8-48 thru 8-54. The fees collected for the month of August—$850.00 and so far for the month of September—$900.00. He also stated there will be a Joint Planning Commission/Town Board meeting on October 8, 2008 at 5:30p.m for James and Laurie Lewis for rezoning and conditional use permit for a Campground. RECOMMENDATION OF PLAN COMMISSION FOR REZONING SAND POINT LAKE TO PUD #14: Specht—Chairman of Planning Commission recommends to the Town Board Resolution 2008-08 creating PUD #14 approval with the following special conditions: ROADS: All roads within the PUD, including laying the utilities, shall be completed to standards specified in the in the Town Ordinance, except for the hard surface, before building permits will be issued. The road, including the hard surface, is to be completed to Town Standards before the Town accepts the roads. IMPACT FEES: Impact fees of $1600.00 will be paid per lot. Building Permits will not be issued unless Impact Fees are paid on the permit applied for lot. SIGNAGE: If the applicant intends to have exterior signage, the applicant shall comply with the Town of Germantown’s Sign Ordinance thereon. UTILITIES: Developers will pay the cost of the installation of a sewer line along 15th Avenue to serve the PUD. The sewer line will connect to the O’Dell’s Bay Sanitary Wastewater Treatment Facility under a written contract between the O’Dell’s Bay Sanitary Sewer District and the Developers. The residential lots will all be served by individual private wells. In compliance with all Town and O’Dell’s Bay Sanitary District requirements, the Developer shall dedicate the sanitary sewer improvements to the Sanitary District and/or the Town of Germantown to be maintained as public improvements. The Developer agrees not to charge any recovery fees for any future connections to the sanitary sewer system installed by the Developer. Developer has no objection to the Sanitary District allowing adjacent parcels to connect to the development’s sanitary sewer system as long as any costs, expenses and fees associated with such connection are paid by the adjacent owners for connection to the system. COMMON AREAS: The Developer will create a Homeowners Association that shall be entirely responsible for maintenance of the common areas including the lake and The Town shall assume no responsibility regarding maintenance of the common elements or lake. BOAT TUNNEL: The Developer will create a Homeowners Association that shall be entirely responsible for maintenance and replacement costs, if any, of the boat tunnel (culvert). The Town assumes no responsibility for maintenance or replacement costs for the boat tunnel (culvert). OUTLOT 6: Sand Point Lake PUD includes 10 acres that constitute Outlot 6, also described as Parcel 7 of Juneau County Certified Map #759, Document #267507. The East sixty-six (66) feet thereof, being approximately 2 acres, shall be retained as a common element of this PUD while the developer will convey title to the remaining 8 acres to the Town on the condition that it be used for park and recreational purposes and hat it shall to be named the David J. Brendel Memorial Park. The Town has the latitude to make improvements, such as picnic shelters, toilet facilities and parking lots and will maintain the area. The Developer shall be responsible for preparing a CSM delineating the sixty-six (66) feet they retain from the remaining parcel, which they are conveying to the Town. He also stated there had been a public hearing and joint planning commission/town board meeting in regards to Sand Point Lake. MOTION by Poe to approve the creation of Sand Point Lake PUD #14—Resolution 2008-08 with the previous special conditions, 2nd by Specht. MOTION CARRIED. RECOMMENDATION OF PLAN COMMISSION FOR SPECIFIC IMPLEMENTATION PLAN FOR SAND POINT LAKE: Specht—Chairman of Planning Commission recommends to the Town Board Resolution 2008-09 creating Specific Implementation Plan (SIP) for Sand Point Lake, PUD #14 approval. Specht stated there were no specific restrictions and they were using standard language. He also stated there had been a public hearing and joint planning commission/town board meeting in regards to Sand Point Lake. MOTION by Boyle to approve the Specific Implementation Plan for Sand Point Lake—Resolution #2008-09, 2nd by Jax. MOTION CARRIED. ATV ORDINANCE: Poe stated that the proposed ATV Ordinance’s effective date would be after the signs are erected, Department of Natural Resources and Wisconsin Department of Transportation have been notified. Will check with Town of Necedah in regards where it dead-ends and if suspended during hunting season. MOTION by Poe to adopt ATV Ordinance, 2nd by Gillespie. MOTION CARRIED. VOUCHERS—READ AND APPROVE: MOTION by Boyle to approve 54 checks #13463 thru #13517 and service charge—totaling $35,286.79, 1 check #13496 VOIDED, and 1 check # 584 from Money Market Account totaling—$35,000.00, 2nd by Gillespie. MOTION CARRIED. HEALTH INSURANCE FOR EMPLOYEES: Jax stated the health insurance is going slow; he is presently working with Blue Cross/Blue Shield and Wisconsin Town’s Association. He would like to have a special board meeting with Insurance agents to explain their policies and possibly approve at the October meeting. PUBLIC COMMENT: Jim Collis: Stated to be aware of BC/BS insurance—it was very low the first year and jumped 35% the second year for him. Dave Kekelis: Concerned with Outlot #3 of May’s Point, possibly being sold to DNR—this subdivision may then lose 2 piers (A & B) He asked for the Board’s recommendations to not allow this to happen? Michele Szymaszek: Stated that her property value would go down if the piers were lost. Poe/Specht not inclined to condemn this property. Richard Huth: Asked if Morro’s Mile is missing anything? Board stated they must look at all material first before knowing what or if any information is missing, but will let him know as soon as possible. CLOSED SESSION AS PER STATE STATUTE 19.85 (1) (C) EMPLOYEE REVIEW: MOTION by Specht to go into closed session as per state statute 19.85 (1) (c) employee review at 8:00p.m., 2nd by Jax. MOTION CARRIED. ROLL CALL VOTE taken by Manson: JAX—AYE, SPECHT—AYE, BOYLE—AYE, POE—AYE, AND GILLESPIE—AYE. RECONVENE IN OPEN SESSION AS PER STATE STATUTE 19.85 (2) REPORT/DECISION: MOTION by Poe to reconvene in open session as per state statute 19.85 (2) at 8:35p.m., 2nd by Boyle. MOTION CARRIED. ROLL CALL VOTE taken by Manson: JAX—AYE, SPECHT—AYE, BOYLE—AYE, POE—AYE, AND GILLESPIE—AYE. MOTION by Specht to increase Town Worker—Richard Martin’s salary 10%—$16.50/hour, with the increase to be retroactive to his anniversary of May 30, 2008, 2nd by Poe. MOTION CARRIED. SET DATE FOR BUDGET WORK SESSION: Jax will set date for budget work session. ADJOURN MEETING: Motion by Specht to adjourn the regular monthly board meeting at 8:38p.m.2nd by Poe. MOTION CARRIED. Chairman Jax declared the meeting adjourned. Meeting adjourned. Respectfully submitted, ______________________________________ Betty Manson Deputy Clerk/Treasurer