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September 8, 2009 Regular Monthy Meeting Minutes
Town of Germantown
N7560 17th Avenue, New Lisbon, WI 53950
Regular Town Board Meeting Minutes
September 8, 2009
7:03p.m.—7:35p.m.
Town Officials Present: Chairman: William Jax, Supervisors: Rosetta
Boyle, Steve Gillespie, Michael Poe, and Dave Specht.
Town Official Absent: None.
Others Present: Clerk/Treasurer: Betty Manson, Assistant
Clerk/Treasurer: Marion Uphoff, Zoning Administrator: William Bruce,
EM Director: Fred Cobbs, Public Works Worker: Richard Martin, and
approximately 15 guests.
CALL MEETING TO ORDER: Jax called the regular monthly board meeting
to order at 7:03p.m.
PLEDGE OF ALLEGIANCE: Pledge of Allegiance was recited by all
present.
VERIFICATION OF PROPER POSTING: Manson verified that this meeting had
been properly posted at 4 locations within the Town and this agenda
was published in “The Messenger” on September 3, 2009.
APPROVE AGENDA IN ANY ORDER: Motion was made by Boyle to approve the
agenda as presented, 2nd by Gillespie. Motion Carried
MINUTES: Motion was made by Boyle to approve the minutes of the
regular monthly board meeting held on August 11, 2009, and a special
board meeting held on August 20, 2009, 2nd by Poe. Motion Carried.
TREASURER’S REPORT—BANK RECONCILIATION REPORT—BUCKHORN ACRES PROPERTY
OWNER’S, INC/MORRO’S MILE INC. REPORT: Manson read the following
monthly financial statement:
Town of Germantown Accounts
Balances in Accts 8/31/2009 as per Bank Statements
08/1/2009 Balance on Hand $901,124.40 Checking $2,194.71
08-1---08-31 Deposits $147,437.28 Money Market $3,106.58
08-1---08-31 Disbursements $113,489.74 Impact Fees $294,801.50
08/31/2009 Balance on Hand $935,071.94 CD #1 $40,391.49
LGIP $100,574.06
Business $494,003.60
Total $935,071.94
Outstanding checks—totaling $370.68
Poe stated he has reviewed and reconciled with the bank statements on
September 4, 2009 and is in agreement with the Clerk/Treasurer. Poe
also stated that he reviewed the checks on the internet comparing the
front and back of each check finding no discrepancies. Motion was
made by Poe to approve the treasurers and reconciliation reports as
presented, 2nd by Specht. Motion Carried. Motion was made by Poe to
approve Buckhorn Acres Property Owner’s Inc Financial Report dated
August 31, 2009. Income $1,010.00 and expenses $12.00—balance:
$1,886.59, and Morro’s Mille Inc Financial Report, dated August 31,
2009. Income—$1,681.20 and expenses—$473.85—balance: $2,178.38, 2nd
by Gillespie. Motion Carried.
ATV ROUTE—RE-APPROVAL: Motion was made by Poe to re-approve the
following routes of Ordinance #43 Section 6(a)(i): Route One:
Nordall Road north to Sawyer Road from County Highway G; Sawyer Road
west to 19th Avenue and Section 6(a)(ii): Route Two: 19th Avenue
from County Highway G to 30th Street East; 30th Street west to 17th
Avenue; 17th Avenue north to 28th Street connecting to Town of Necedah
ATV route, 2nd by Specht. Motion Carried.
COMMITTEE REPORTS:
LAW ENFORCEMENT REPORT: Cobbs read a report from Town Officer Green
that stated there have been a few burglaries in northern portion of
the township; several loud noise complaints within the township; a few
complaints of barking dogs and dogs running at large resulting in
citations being issued.
EMERGENCY MANAGEMENT REPORT: Cobbs reported that he has received a
letter from Lemonweir Valley Telephone in regards to the emergency
phones that the township has on vacation; the town will have 2 active
vacation phones and the other 2 will be activated when needed, saving
the town $450.24/year. Cobbs has been notified that the Town will
receive 1 mobile and 1 portable digital radio through the Homeland
Security Grant. The AED’s defibrillators updates have been installed
and when tested they are working properly.
PARK REPORT: Boyle had nothing to report for this month.
ROADS REPORT: Poe reported that 41st road project is completely done,
as is Allied Crack filling and Farhner’s. Scott’s Construction is
here now doing 37th shouldering, Water Stone, 4’ bar on 37th and Sunny
Lane cul-de-sac. He reported that all looks fine.
BUILDING REPORT: Poe reported that bid opening will be September 10,
2009 at 3:00p.m. He gave the board members a key point’s guide to
follow. Poe also stated the town’s engineer—Larry Koopman has
recommended a steel structure for the town’s maintenance building and
has spoken to Charles Gibbons—Lampert – Lee and Associates engineer
that has given him the rationale for building a steel structure for
the public works building.
ZONING ADMINISTRATORS REPORT:
BUILDING PERMITS: Bruce reported 9 building permits were issued since
the last meeting, 9-48 thru 9-54.
RESOLUTION #2009-06 CREATING PUD #15 ROCK ISLAND LAKE: Bruce reported
that there needs to be some changes, therefore, he recommends that
Resolution #2009-06 be tabled. Motion was made by Poe to table
Resolution #2009-06 creating PUD #15 Rock Island Lake until September
18, 2009 at 5:30p.m., 2nd by Gillespie. Motion Carried.
APPROVE VOUCHERS: Motion was made by Boyle to approve 46 checks
#14055 thru #14100 & EFT 09-09 and service charge—totaling $127,808.80
from the checking account, 2 checks #1022 and #1023 totaling
$136,500.00 from business account, 2nd by Poe. Motion Carried.
PUBLIC COMMENT: Gene Homan commented on the proposed new maintenance
building and sand/salt shed. Brad Pavloski inquired where the money
would be coming from for the proposed new maintenance building and
sand/salt shed. Chris Pokela and Greg Zingler were here representing
the Timberwood Bank. They stated that their bank has a special
account for municipalities with an interest rate of 3%.
ADJOURN MEETING: Motion was made by Specht to adjourn the regular
monthly town board meeting at 7:35p.m., 2nd by Gillespie. Motion
Carried.
Chairperson Jax declared the regular monthly town board meeting
adjourned.
Meeting Adjourned.
Respectfully submitted,
__________________________________________
Betty Manson, Clerk/Treasurer